Category: Canvas

The following will help instructors understand how the end of semester is handled in Canvas, and how to update related Canvas course settings if necessary. By default, students who complete a class continue to have read-only access to the concluded class’s course materials, discussions, and grades. If you wish to restrict concluded class access, you must change the class settings before the end of the term, or get a Canvas administrator to help you after the end of the term.

Everything below applies to typical term-based Canvas classes. Canvas sandbox classes and Canvas shells used for organizations, departments, groups, etc. are not tied to any particular terms and thus remain available indefinitely.

Closing your Course

There is nothing you have to do to close your Canvas course; at the term end date (see below), your course will be set to Concluded status and moved onto the Past Enrollments course list for you and your students. By default you and your students will continue to have read-only access to the course.

Canvas Term End Dates

Semester	Date	Time
Spring 2024	June 6	12 am
Summer 2024	August 20	12 am
Fall 2024	Dec 31	12 am

Concluded Course Access

For both instructors and students, concluded courses can be found by clicking Courses in the main Canvas menu, then the All Courses link. Concluded courses are listed there under Past Enrollments. Concluded courses may not be moved back onto the Dashboard – they must be accessed in this way.

Instructors can perform the following actions with a concluded course

• Download grades to a CSV (Excel) file (Text instructions)
• Use as a source for copying into a new course (Text instructions | Video tutorial)
• Export a course (Text instructions)
• Access material using visible navigation links (any links that were hidden from students will be hidden in concluded courses)

Instructors cannot perform the following actions within a concluded course (do these before the end of the term!)

• Edit course content
• Edit Grades
• View/download Analytics
• View/download Item Analysis within Quizzes
• Send a message to the class within Canvas
• Change class access settings
• Change class navigation

Students can perform the following actions by default within a concluded course

• View Grades
• View course content
• View Discussions and Assignments
• Send a message to the instructor

Students cannot perform the following actions within a concluded course

• View Quiz questions and answers
• Submit discussions, assignments, quizzes, and other course activities

Restricting Students from Viewing Some or All of a Completed Course

As described above, by default in Canvas, students have ongoing read-only access to course content in Canvas after the term ends. This can be a great feature, allowing students to review key learning resources from previous semesters. If, however, you wish to limit this access, follow one of the methods below before the end of the term. (If you need to make these changes to a course that is already concluded, contact Karen Turpin for assistance at kturpin@miracosta.edu)

Method 1: Hide Course Navigation menu links

If an instructor would like to limit access to major areas of course content, one method is to hide Navigation menu links. Note that if Navigation menu links are hidden, the instructor will also be unable to access them after the course concludes. This may be appropriate if you would like to leave Grades available to students, yet close off certain course content. The instructor may copy the course into another course to regain access to hidden menu items.

How to hide Course Navigation menu links

1. Click Settings in the Canvas course menu
2. Click Navigation in the tabs at the top.
3. Drag and drop the menu items from the top (viewable) area to the bottom (hidden) area or click the gear icon to the right of the menu item and select disable.
4. Click the Save button.

Method 2: Hide select course content

For more fine-grained control, certain course content such as files, pages, modules, or module items (but not assignments or discussions where students have participated) may be unpublished. As with hidden Navigation menu links, unpublished items are also inaccessible to the instructor after the course concludes.

If you wish to hide course items where students have participated, such as discussions or assignments, you cannot unpublish those. But there is a trick: simply set the availability date to sometime far in the future.

These options may be useful if you want students to be able to access most course content, but have select content that you prefer not to be accessed/shared in the future. The instructor may copy the course into a current course to be able to revisit/reuse hidden content.

Method 3: Restrict students from accessing entire course after term end date

The term end date is the final date in the current semester as listed in the table above. If an instructor would prefer the entire course and its course materials not be visible to students after the term end date:

1. Click Settings in the Canvas course menu.
   
2. For Participation: Select Term (this should be selected by default)

3. Select the checkbox for ‘Restrict students from viewing course after term end date‘.

5. Click the Update Course Details button at the bottom of the settings page.

This option will completely remove the course from the student’s view in Past Enrollments after the end term date passes. Students will not see the course and will have no access to course materials or grades. Instructors will continue to be able to access the course in Past Enrollments.

Resolving Incompletes

If you have assigned a student an incomplete ‘I‘ grade for the semester, contact Karen Turpin at kturpin@miracosta.edu or as soon as the paperwork is complete with Admissions and Records. Karen will create a new Canvas course section based on the original course.  This new section will allow the student access to the course with the ability to submit work, and will give you access to grade the student’s work, for the time allowable by the Office of Admissions and Records.

Working with Concluded Courses to Build New Courses

As noted above, you may always export a concluded course for import back into Canvas (Text instructions), or use a concluded course as the source for copying into a new course (Text instructions | Video tutorial). If you wish to update the content of a concluded course for use in the future, but you do not have a current term course in which to do that, you may wish to request a Sandbox course to copy into and work with, since you cannot edit a concluded course directly.

Teaching a short course and/or need to close your course prior to the official term end date?

You can manually end your course by updating the course end date. This will disable the ability for students to submit any more work, and, if you select the setting enabling students to view the course after the end date, will move the course off of the students’ Canvas dashboard and into the Past Enrollments area. If you do not enable that access for students, the course will disappear from their Canvas altogether.

To change the Course Start and/or End Date

1. Click Settings in the Canvas course menu.

2. For Participation: Select Course

3. Change the Course Start and End Dates to reflect when you want students to have full access to the course.

4. If desired, select the checkboxes for ‘Restrict students from viewing course before course start date’ and/or ‘Restrict students from viewing course after the course end date’.

In the example below, students will not be able to participate in the course, even if it is published, until Jan 16 at 12 pm. The students will no longer be able to participate in the course after May 30 at 12 pm and the course will not be available to students for viewing.

5. Click the Update Course Details button.