From time to time, you may want to delete all of the content in a Canvas course site. This is most typically needed early in the course building process. For example, after importing content from another course, you may realize that you imported from the wrong course. The directions described below will delete all content from your course site, but leave the course roster intact.
Warning about Deleting All Course Content
WARNING: This step deletes all existing content from your course. Take steps to preserve any content you want to keep (for example, copy and paste to a Word doc, copy select course elements to a sandbox course, import the course into another empty shell, etc.) before proceeding. DO NOT complete these steps in a current term course that is currently in process!
1. Navigate to the course with the content you wish to delete.
2. From the course navigation menu, click the Settings link.
3. In the sidebar, click the Reset Course Content link.
4. Click the Reset Course Content button.
A completely new course shell with a new ID (the number following “https://miracosta.instructure.com/courses/…”) will be generated. All users previously enrolled in the course will remain enrolled.
Made a Mistake?
If for some reason you reset your course and it was a mistake report it as soon as possible. We have Test and Beta instances of Canvas we may be able to refer to for the content and/or to restore the original course.
Contact Karen Turpin, Instructional Technology Specialist at email@example.com or Canvas Faculty Support 24/7 at 1- 833-345-2890 for assistance.
The following will help instructors understand how the end of semester is handled in Canvas, and how to update related Canvas course settings if necessary. By default, students who complete a class continue to have read-only access to the concluded class’s course materials, discussions, and grades. If you wish to restrict concluded class access, you must change the class settings before the end of the term, or get a Canvas administrator to help you after the end of the term.
Everything below applies to typical term-based Canvas classes. Canvas sandbox classes and Canvas shells used for organizations, departments, groups, etc. are not tied to any particular terms and thus remain available indefinitely.
Closing your Course
There is nothing you have to do to close your Canvas course; at the term end date (see below), your course will be set to Concluded status and moved onto the Past Enrollments course list for you and your students. By default you and your students will continue to have read-only access to the course.
Canvas Term End Dates
Concluded Course Access
For both instructors and students, concluded courses can be found by clicking Courses in the main Canvas menu, then the All Courses link. Concluded courses are listed there under Past Enrollments. Concluded courses may notbe moved back onto the Dashboard – they must be accessed in this way.
Instructorscan perform the following actions with a concluded course
Access material using visible navigation links (any links that were hidden from students will be hidden in concluded courses)
Instructorscannot perform the following actions within a concluded course (do these before the end of the term!)
Edit course content
View/download Item Analysis within Quizzes
Send a message to the class within Canvas
Change class access settings
Change class navigation
Studentscan perform the following actions by default within a concluded course
View course content
View Discussions and Assignments
Send a message to the instructor
Students cannot perform the following actions within a concluded course
View Quiz questions and answers
Submit discussions, assignments, quizzes, and other course activities
Restricting Students from Viewing Some or All of a Completed Course
As described above, by default in Canvas, students have ongoing read-only access to course content in Canvas after the term ends. This can be a great feature, allowing students to review key learning resources from previous semesters. If, however, you wish to limit this access, follow one of the methods below before the end of the term. (If you need to make these changes to a course that is already concluded, contact Karen Turpin for assistance at firstname.lastname@example.org or 760-795-6787.)
Method 1: Hide Course Navigation menu links
If an instructor would like to limit access to major areas of course content, one method is to hide Navigation menu links. Note that if Navigation menu links are hidden, the instructor will also be unable to access them after the course concludes. This may be appropriate if you would like to leave Grades available to students, yet close off certain course content. The instructor may copy the course into another course to regain access to hidden menu items.
How to hide Course Navigation menu links
Click Settings in the Canvas course menu
Click Navigation in the tabs at the top.
Drag and drop the menu items from the top (viewable) area to the bottom (hidden) area or click the gear icon to the right of the menu item and select disable.
Click the Save button.
Method 2: Hide select course content
For more fine-grained control, certain course content such as files, pages, modules, or module items (but not assignments or discussions where students have participated) may be unpublished. As with hidden Navigation menu links, unpublished items are also inaccessible to the instructor after the course concludes.
If you wish to hide course items where students have participated, such as discussions or assignments, you cannot unpublish those. But there is a trick: simply set the availability date to sometime far in the future.
These options may be useful if you want students to be able to access most course content, but have select content that you prefer not to be accessed/shared in the future. The instructor may copy the course into a current course to be able to revisit/reuse hidden content.
Method 3: Restrict students from accessing entire course after term end date
The term end date is the final date in the current semester as listed in the table above. If an instructor would prefer the entire course and its course materials not be visible to students after the term end date:
Click Settings in the Canvas course menu.
For Participation: Select Term (this should be selected by default)
3. Select the checkbox for ‘Restrict students from viewing course after term end date‘.
5. Click the Update Course Details button at the bottom of the settings page.
This option will completely remove the course from the student’s view in Past Enrollments after the end term date passes. Students will not see the course and will have no access to course materials or grades. Instructors will continue to be able to access the course in Past Enrollments.
If you have assigned a student an incomplete ‘I‘ grade for the semester, contact Karen Turpin at email@example.com or as soon as the paperwork is complete with Admissions and Records. Karen will create a new Canvas course section based on the original course. This new section will allow the student access to the course with the ability to submit work, and will give you access to grade the student’s work, for the time allowable by the Office of Admissions and Records.
Working with Concluded Courses to Build New Courses
As noted above, you may always export a concluded course for import back into Canvas (Text instructions), or use a concluded course as the source for copying into a new course (Text instructions | Video tutorial). If you wish to update the content of a concluded course for use in the future, but you do not have a current term course in which to do that, you may wish to request a Sandbox course to copy into and work with, since you cannot edit a concluded course directly.
Teaching a short course and/or need to close your course prior to the official term end date?
You can manually end your course by updating the course end date.
To change the Course Start and/or End Date
Click Settings in the Canvas course menu.
2. For Participation: Select Course
3. Change the Course Start and End Dates to reflect when you want students to have full access to the course.
4. Select the checkbox for ‘Restrict students from viewing course before course start date’ and/or select the checkbox for ‘Restrict students from viewing course after the course end date’.
In the example below, students will not be able to access the course, even if it is published, until Jan 16 at 12 pm. The students will no longer be able to participate in the course after May 30 at 12 pm and the course will not be visible to students in the ‘Past Enrollments’ list by clicking on Courses, then All Courses.
5. Click the Update Course Details button.
Note: If you select a course end date prior to the official end of term date, but do not check the box ‘Restrict students from viewing course after the course end date‘, students will still be able to actively participate in the course until the official Canvas end of term (as shown in the table above).
These weekly newsletters feature 3 resources related to teaching and learning, 2 online tips and tricks, and 1 question for reflection.
Looking for archived resources, tips/tricks, and questions?
Revisit the past editions of the C3-2-1 Newsletter here.
Want to share?
If you have some resources, tips/tricks, and questions to share, please contribute to the newsletter using this C3-2-1 Form.
STREAMs of Fun and Learning in the CommUNITY is looking for student volunteers. Our Service Learning Office provides many community-focused opportunities for our students to learn meaningful life and career skills, share what they are learning in the classroom, and have memorable experiences that make a difference in the lives of others. Please consider encouraging students to participate at one of the five community sites in Oceanside. Students can register here.
Librarians Here To Help – Our librarians provide invaluable resources and instruction for our students. If you want to collaborate to create class research guides, they can do that. If you want videos for your specific assignments/projects, they can do that. If you want them to visit your class to walk through the research process and how best to use library resources, they can do that. If you want them to create all of your assignments, explain them to students, and grade all the work….they will not do that. But seriously, reach out to them.
Dolores – Rebel.Activist.Feminist.Mother Film Screening – We kicked off Chicana/o/e and Latina/o/e Heritage Month yesterday. Extending an invitation to this film screening can be a great way to engage students in learning more about the intersections of race, gender, and labor. The screening is on Thursday, September 28, at 6pm in the Little Theater (OC3601). Students can register here.
Here is some more information about the film –
Who is Dolores Huerta? One of the most important, yet least known activists of our time, Dolores Huerta was an equal partner in founding the first farm workers union with César Chávez. Tirelessly leading the fight for racial and labor justice, Huerta evolved into one of the most defiant feminists of the 20th century — and she continues the fight to this day, in her late 80s. With unprecedented access to this intensely private mother of 11, Peter Bratt’s film Dolores chronicles Huerta’s life from her childhood in Stockton, California to her early years with the United Farm Workers, from her work with the headline-making grape boycott launched in 1965 to her role in the feminist movement of the ’70s, to her continued work as a fearless activist.
(2) Tips & Tricks
Adding Some Flare to Your Canvas Classes – Adding some accordion menus or quick link boxes to your Canvas Pages are not just for looks – they can help students navigate your class by making it feel more like other sites they frequently visit and use. You can spruce up your pages with a bit of time, copying-pasting, and creativity.
Here is a preview of a basic accordion menu –
2. Emojis! 💯- If you’ve seen these slick little icons being used in Canvas and have been wondering how to decorate your class with them, here you go –
On a PC, place your cursor where you would like an emoji and press ⊞ Win + (.) or ⊞ Win + (;). On a Mac, you can press Control + Command + Space.
Have fun! 😎
What does it mean to you to serve at an HSI (Hispanic Serving Institution)?
Customize course navigation links. Keep only the links that are necessary. For example, in most cases the following should be hidden: Files, Pages, Outcomes, Conferences, and Collaborations. If using Modules you can hide even more links to simplify navigation for students. See: How to Reorder and Hide Course Navigation Links.
Verify Modules are logically ordered and published, if using them.
Publish your course when you are ready for students to have access to it. This typically is on the morning of or before the official course start date. See: How do I publish a course? NOTE: Some faculty like to publish their courses well in advance of the start date, but only publish a handful of elements of the course (such as the syllabus). This allows enrolled students to “preview” the class.
Especially for online and hybrid classes, send an email to your students through your SURF Roster telling them how to access your course in Canvas.
Canvas email (Inbox/Conversation) messages will not be sent out if the course is unpublished. Send Email from your SURF Roster instead prior to publishing the course.
Pay attention to the time stamp on anything you have placed a date on. 12:00 means the very first minute of the selected day. For end dates, it is often best to choose 11:59 PM to ensure you are setting it up on the correct date.
You can enter one user at a time. Example: jjulius
Or multiples with a comma and space between each. Example: jjulius, mparks
Select the appropriate role for the user.
Available role options are TA or Designer (see below for details on these options)
Click the Next button
Some IDs may already be used in Canvas at other colleges. If you get a prompt about this, select the ID that is associated with MiraCosta College.
Click the Add Users button
Course Roles Explained
Note: None of the following should be used for evaluators, tutors, SI leaders, or community education students. See separate instructions if you need to add any of those.
Teaching Assistant (TA) Role
Primary use: TAs assigned to a specific class to help the instructor.
Permissions: TAs have permissions equivalent to the Teacher role. They have all course-level permissions, including the ability to add, edit and delete all content in a course; grade students; edit course settings; and manually add individuals with active Canvas user accounts.
Primary use: Department staff, content providers, and other instructional support staff.
Permissions: Create course content, discussions, announcements, assignments, quizzes, and other content features.
Limitations: Designers cannot add other individuals to a course and cannot access grades.