Pope Tech is an accessibility remediation tool available to instructors in Canvas. This tool (provided through the CCC Accessibility Center) gives instructors a quick but powerful way to check for and fix common accessibility concerns in Canvas content. Ensuring your Canvas courses are free of accessibility concerns helps support inclusion and equity for all students, and also is a requirement of MiraCosta policies as well as state and federal regulations.
The Pope Tech Overview (PDF) is a handy 2-page overview. You may also watch this 7-minute video for a helpful demonstration of how Pope Tech works in Canvas:
Pope Tech Detailed Guidance
Click any of the items below to view more details, including video guides, for using Pope Tech.
What Canvas elements can be tested? What does Pope Tech check for?
What Canvas elements can faculty test with Pope Tech?
Most areas where faculty use the Canvas Rich Content Editor can be tested with Pope Tech:
To test a Canvas item for accessibility concerns, activate Pope Tech by selecting the button at left of the Cancel and Save buttons while editing any of the Canvas items above. Pope Tech works even when the item is not yet published.
What does Pope Tech check for?
If headers are present or skipped
Flags suspicious alt text for images (contains “image of”, “image”, etc.)
Color contrast between text and highlighted colored-background (Note: doesn’t check color contrast within images)
If font size is readable
Flags non-descriptive links such as “click here”, “link”, “more”, “read more”
Flags redundant links
Flags tables that lack at least one header and caption.
Flags YouTube, Canvas embedded video and Canvas embedded audio to bring awareness media will need to be manually reviewed for captions
Flags potential inaccessible files that need to be manually reviewed
How do I use Pope Tech?
Using Pope Tech is simple and intuitive.
Step 1: Open Pope Tech
To test a Canvas item for accessibility concerns, simply activate Pope Tech by selecting the icon next to the Cancel and Save buttons on the page while using the Rich Content Editor.
Step 2: Use Pope Tech to Locate and Fix Accessibility Issues
Once Pope Tech is activated, the Pope Tech menu will appear on the right-hand side of the screen. At the top of the interface, the number of errors and alerts will need to be addressed.
Errors are accessibility errors and should be looked at for remediation.
Alerts are suspicious areas. Alerts may or may not be an accessibility error. The user should review these and fix if necessary.
Rescan can be used once errors and alerts are fixed. This will allow the user to scan the page a second time and verify that all fixes were applied correctly.
Note: Files, videos, and audio will always be listed as alerts, as these require manual review with human eyes!
In the example below, we have 11 errors and 4 alerts.
In the Pope Tech interface, results are organized by the following categories:
Images and Links
Text and Contrast
Tables and Lists
Documents and Videos
Each of the categories can be expanded to show the errors or alerts. To view the content raising an error or alert:
Select the arrow displayed next to any category name. Once you expand a category, Pope Tech will display fields grouping together issues within that category.
Click any field to view detailed results and how to fix them.
Click a particular result to highlight the indicated content within the Canvas editor, enabling you to fix that content.
This quick (42 second) video demonstrates the process described above:
Video Demos: Fixing Alternative Text, Color Contrast, and Table Errors
Fixing Alternative Text
Alternative Text errors are listed in the Images and Links category of the Pope Tech tool. This video demonstrates how to fix such errors:
Fixing Color Contrast
Color Contrast errors are listed in the Text and Contrast category of the Pope Tech tool. Users can fix color contrast errors by one of two methods:
Adjust the color in the Canvas rich text editor.
Adjust the contrast by using the sliders in the Pope Tech interface until the interface displays a “Pass” message.
This video demonstrates how to fix such errors:
Fixing Table Captions and Headers
Table errors are listed in the Tables and Lists area of Pope Tech. Using Pope Tech, it is very simple to add a table caption and designate whether the first row or the first column must be the header. This video demonstrates how to fix such errors:
Accessibility Issues Explained, from PopeTech
Click any link below for details about the accessibility issue, why it matters, and what to do to fix/avoid the issue.
Customize course navigation links. Keep only the links that are necessary. For example, in most cases the following should be hidden: Files, Pages, Outcomes, Conferences, and Collaborations. If using Modules you can hide even more links to simplify navigation for students. See: How to Reorder and Hide Course Navigation Links.
Verify Modules are logically ordered and published, if using them.
Especially for online and hybrid classes, send an email to your students through your SURF Roster telling them how to access your course in Canvas.
Canvas email (Inbox/Conversation) messages will not be sent out if the course is unpublished. Send Email from your SURF Roster instead prior to publishing the course.
Pay attention to the time stamp on anything you have placed a date on. 12:00 means the very first minute of the selected day. For end dates, it is often best to choose 11:59 PM to ensure you are setting it up on the correct date.
Zoom provides a reliable, easy-to-use, mobile-friendly tool for live, recordable online presentations, meetings, and discussions with audio, video, chat, screen sharing, polling, and more. It can be used within Canvas or independently.
Zoom Pro is available to all MiraCosta faculty and staff at no charge. Students don’t use the Zoom Pro account but can use free Zoom basic accounts. Nobody at MiraCosta should be paying anything to use Zoom!
The version of Zoom that MiraCostans use changed after the fall 2020 semester; MiraCosta Zoom is now accessed at miracosta-edu.zoom.us rather than conferzoom.org or cccconfer.zoom.us. Faculty need to sign in to Zoom with their MiraCosta College login and password to obtain unlimited pro (“licensed”) access to all features of Zoom, including:
Unlimited meeting lengths and very large numbers of attendees
Recordings “in the cloud” so that you do not need to manage large files of your recorded meetings
Auto-transcription of your cloud-based Zoom recordings
Log On to Zoom at MiraCosta College
To access your Zoom account via the web go to: https://miracosta-edu.zoom.us Sign in with your MiraCosta College employee account and two-factor authentication (2FA).
How do I get a Zoom account? If you had a pro Zoom account through ConferZoom prior to 2021, it should have been automatically migrated to the MiraCosta Zoom, and there’s nothing you need to do. If you did not previously have a Pro Zoom account, and need to create a MiraCosta Zoom account, sign in to the MiraCosta HelpDesk in the Portal and select the NEW Zoom Account Request option.
What happened to my Zoom recordings made before 2021? They are still in your Zoom account! The old links to Zoom recordings will still work, but a message will briefly appear when people click an old link. If you update an old recording link with the new MiraCosta Zoom URL (replace cccconfer.zoom.us with miracosta-edu.zoom.us in the link) it will work seamlessly.
What happened to my recurring Zoom meetings I set up before 2021? Similar to your recordings, old links to recurring Zoom meetings will still work, but a message will appear when people click an old link. If you go to your Zoom account, you’ll see that your meetings have been migrated in, and you can get a new invitation. You can also simply update a meeting link created before 2021 with the new MiraCosta Zoom URL (replace cccconfer.zoom.us with miracosta-edu.zoom.us in the link).
What happened to Reports from Zoom meetings held before 2021? They are gone, sorry.
How much storage do I have for Zoom recordings? As of spring 2021, there is not a limit; however, this may change in the future if we do not manage our recordings well. Please delete recordings that you do not need.
You can schedule and run video meetings directly within Canvas, using the new Zoom integration (this is MUCH improved over what what we had prior to 2021). To get started and learn more about the Zoom/Canvas integration, see directions below; for more details you may be interested in:
You may also share Zoom links and recordings inside of Canvas without using the integration.
Canvas Integration with Zoom
Enter your Canvas course
Click Settings on the course menu
Click the Navigation tab
Click the 3 dots to the right of Zoom and select Enable.
Click the Save button
Click the Zoom course menu item which will appear in your course menu.
Now you can schedule and access Zoom meetings from inside of Canvas.
Viewing All My Zoom Meetings in Canvas
When you first enter Zoom on Canvas you will see only the Zoom meetings associated with the Canvas course you entered from. To see and access all Zoom meetings within your account, click the link ‘All My Zoom Meetings‘.
Due to FERPA restrictions, you may NOT share Zoom live meetings or recordings across class sections. Each section should have its own meetings and recordings. If you have further questions about this, please contact Jane Sparks, MiraCosta’s FERPA authority.
Teaching with Zoom (Fall 2020 workshop) – CSIT faculty member Rick Cassoni provides a 1-hour overview of Zoom, from the beginnings of signing up for a Zoom account, to recommended settings within your account and creation of meetings, to the basics of using Zoom for both live and recorded online instruction.
Connecting with Students in Zoom (Spring 2020 workshop) – Letters faculty member curry mitchell shares a few simple activities and methods for scaffolding an interactive, collaborative Zoom workshop with students. curry also discusses flexible and compassionate practices–such as attendance policies and creating asynchronous means for participation–to ensure we’re using Zoom to help each other. (Note, this session included 10 minutes in breakout rooms but the recording was not paused, so you can skip from when that happens at around minute 39 ahead to minute 49 of the recording.)
Sharing your iPad screen on Zoom – Math faculty member Angela Beltran-Aguilar demonstrates in this short (under 3 minutes) video how to use an iPad as your sharing source for teaching with Zoom.
Capturing a separate screencast of a Zoom session – Psychology faculty member Robert Kelley demonstrates in this very short (under 2 minutes) video how to capture a portion of a Zoom session, excluding student participants, in order to be able to share the recording more widely without FERPA concerns.
Once you have the basics of using Zoom down, review a two page document from Jim Julius full of tips and techniques for using Zoom effectively for teaching.
You will need to make a one-time change in your Zoom account settings to enable live captioning, and at the start of each Zoom session with captioning, you will need to assign the captioning role to the proper person in your meeting. See directions for both.
The following will help instructors understand how the end of semester is handled in Canvas, and how to update related Canvas course settings if necessary. By default, students who complete a class continue to have read-only access to the concluded class’s course materials, discussions, and grades. If you wish to restrict concluded class access, you must change the class settings before the end of the term, or get a Canvas administrator to help you after the end of the term.
Everything below applies to typical term-based Canvas classes. Canvas sandbox classes and Canvas shells used for organizations, departments, groups, etc. are not tied to any particular terms and thus remain available indefinitely.
Closing your Course
There is nothing you have to do to close your Canvas course; at the term end date (see below), your course will be set to Concluded status and moved onto the Past Enrollments course list for you and your students. By default you and your students will continue to have read-only access to the course.
Canvas Term End Dates
Concluded Course Access
For both instructors and students, concluded courses can be found by clicking Courses in the main Canvas menu, then the All Courses link. Concluded courses are listed there under Past Enrollments. Concluded courses may notbe moved back onto the Dashboard – they must be accessed in this way.
Instructorscan perform the following actions with a concluded course
Access material using visible navigation links (any links that were hidden from students will be hidden in concluded courses)
Instructorscannot perform the following actions within a concluded course (do these before the end of the term!)
Edit course content
View/download Item Analysis within Quizzes
Send a message to the class within Canvas
Change class access settings
Change class navigation
Studentscan perform the following actions by default within a concluded course
View course content
View Discussions and Assignments
Send a message to the instructor
Students cannot perform the following actions within a concluded course
View Quiz questions and answers
Submit discussions, assignments, quizzes, and other course activities
Restricting Students from Viewing Some or All of a Completed Course
As described above, by default in Canvas, students have ongoing read-only access to course content in Canvas after the term ends. This can be a great feature, allowing students to review key learning resources from previous semesters. If, however, you wish to limit this access, follow one of the methods below before the end of the term. (If you need to make these changes to a course that is already concluded, contact Karen Turpin for assistance at firstname.lastname@example.org or 760-795-6787.)
Method 1: Hide Course Navigation menu links
If an instructor would like to limit access to major areas of course content, one method is to hide Navigation menu links. Note that if Navigation menu links are hidden, the instructor will also be unable to access them after the course concludes. This may be appropriate if you would like to leave Grades available to students, yet close off certain course content. The instructor may copy the course into another course to regain access to hidden menu items.
How to hide Course Navigation menu links
Click Settings in the Canvas course menu
Click Navigation in the tabs at the top.
Drag and drop the menu items from the top (viewable) area to the bottom (hidden) area or click the gear icon to the right of the menu item and select disable.
Click the Save button.
Method 2: Hide select course content
For more fine-grained control, certain course content such as files, pages, modules, or module items (but not assignments or discussions where students have participated) may be unpublished. As with hidden Navigation menu links, unpublished items are also inaccessible to the instructor after the course concludes.
If you wish to hide course items where students have participated, such as discussions or assignments, you cannot unpublish those. But there is a trick: simply set the availability date to sometime far in the future.
These options may be useful if you want students to be able to access most course content, but have select content that you prefer not to be accessed/shared in the future. The instructor may copy the course into a current course to be able to revisit/reuse hidden content.
Method 3: Restrict students from accessing entire course after end date
If an instructor would prefer the entire course and its course materials not be visible to students after the course end date:
Click Settings in the Canvas course menu
Select the checkbox for ‘Restrict students from viewing course after end date’
Click the Update Course Details button.
This option will completely remove the course from the student’s view in Past Enrollments. Students will not see the course and will have no access to course materials or grades. Instructors will continue to be able to access the course in Past Enrollments.
If you have assigned a student an incomplete ‘I‘ grade for the semester contact Karen Turpin at email@example.com or 760-795-6787 as soon as the paperwork is complete with Admissions and Records. Karen will create a new Canvas course section based on the original course. This new section will allow the student access to the course with the ability to submit work, and will give you access to grade the student’s work, for the time allowable by the Office of Admissions and Records.
Working with Concluded Courses to Build New Courses
As noted above, you may always export a concluded course for import back into Canvas (Text instructions), or use a concluded course as the source for copying into a new course (Text instructions | Video tutorial). If you wish to update the content of a concluded course for use in the future, but you do not have a current term course in which to do that, you may wish to request a Sandbox course to copy into and work with, since you cannot edit a concluded course directly.
Teaching a short course and/or need to close your course prior to the official term end date?
You can manually end your course by updating the course end date.
To change the Course Start and/or End Date
Click on Settings in the Canvas course menu
Change the Course Start and End Dates to reflect when you want students to have full access to the course.
Select the checkbox for Users can only participate in this course between these dates.
Click the Update Course Details button.
In the example below, students will not be able to access the course, even if it is published, until Jan 16 at 12 am. The students will no longer be able to participate in the course after May 30 at 5 pm and the course will be visible to students in the ‘Past Enrollments’ list by clicking on Courses, then All Courses.
Note: If you select a course end date prior to the official end of term date, but do not check the box Users can only participate in this course between these dates, students will still be able to actively participate in the course until the official Canvas end of term (as shown in the table above).