Department Courses in Canvas

Department courses are manually created courses within Canvas that can be used for communication and collaboration with MiraCostans. Some examples of department courses are special collaboration workgroups, academic senate committees, instructional departments, and student clubs. For further information contact Karen Turpin at kturpin@miracosta.edu

Adding Users to Department Courses

Instructors of department Canvas courses can add any MiraCosta College user to the course with Student, Teacher, TA, or Designer permissions. Department courses are not tied to the SURF registration system.

Directions

  1. Enter your Canvas course
  2. Click People on the left course menu
  3. Click the +People button at far right
  4. Select Login ID
  5. Enter SURF ID of the user in the box.
    • You can enter one user at a time.  Example: jjulius
    • Or multiples with a comma and space between eachExample: jjulius, sdavis
  6. Select the appropriate role for the user. ‍
    • Available role options are Student, Teacher, TA, Teacher, Designer, and Student (see below for details on these options)
  7. Click the Next button
    • Some IDs may already be used in Canvas at other colleges. If you get a prompt about this, select the ID that is associated with MiraCosta College.
  8. Click the Add Users button
Step 4, 5, and 6

Course Roles Explained for Department Courses

Student Role

  • Primary use: Students enrolled in a course site.
  • Permissions: The Student role has permissions to view course content and engage in course activities, including the ability to submit assignments, participate in discussions, and view the course roster.
  • Limitations: Students cannot manipulate settings for a course.

Teacher

  • Primary use: The instructor assigned to teach a class.
  • Permissions: Teachers have all course-level permissions, including the ability to add, edit and delete all
  • content in a course, edit course settings, and manually add individuals with active Canvas user accounts.
  • Limitations: None.

Teaching Assistant (TA) Role

  • Primary use: TAs assigned to a specific class to help the instructor.
  • Permissions: TAs have permissions equivalent to the Teacher role. They have all course-level permissions, including the ability to add, edit and delete all content in a course; grade students; edit course settings, and manually add individuals with active Canvas user accounts.
  • Limitations: None.

Adding Substitute Instructors, Faculty Evaluators, TLC Staff, and Community Ed students to Canvas classes

DO NOT attempt to add anyone to Canvas using a Student or Teacher role. Students and Instructors are automatically enrolled from SURF to your Canvas course several times a day.

It is possible to add MiraCosta College employees to your Canvas course with the Canvas TA role when appropriate – see this set of instructions. This should only be used for employees who have full permissions to edit your course and access your gradebook. Do not add users described on this page to your course as TAs.

For the roles called out below, follow the specified directions to have the user enrolled within your course with the appropriate role.

  • Faculty Evaluator: Contact Heidi Willis at (760) 795-6827 or hwillis@miracosta.edu in the Office of Instruction when you need to provide access to a peer, your chair, etc. to conduct an evaluation. On the People roster, within Canvas, the user will be assigned the ‘Evaluator ‘ Canvas role. The Evaluator Canvas role has the same permissions as the student role.
  • The Learning Centers (TLC Staff)
    • STEMLC & ASI: Contact Amy Paopao at (760) 757-2121 ext. 6389 or apaopao@miracosta.edu. On the People roster, within Canvas, the user will be assigned the ‘TLC Staff ‘ Canvas role.
    • Writing Center: Contact Sarah Pultz at (760) 757-2121 ext 6320 or spultz@miracosta.edu in the Writing Center. On the People roster, within Canvas, the user will be assigned the ‘TLC Staff’ Canvas role.
  • Community Education Student: Contact Karen Turpin at kturpin@miracosta.edu. Include the confirmation of student enrollment through community education. On the People roster, within Canvas, the user will be assigned the ‘Student Other’ Canvas role.
  • Substitute Instructors: Work with your dean to provide access to Canvas for the substitute. Approved substitute instructors are handled by your dean through the Office of Instruction’s procedures. The substitute instructor will be added on SURF and uploaded to Canvas for the period of time they are subbing. During that time, the substitute instructor will have the Teacher Canvas role .

Add a TA or other MCC Employee to Canvas

Instructors of Canvas classes can add a TA or other MiraCosta College employee to your Canvas course with the TA role.

You can not add students or instructors to your course on Canvas. Students and instructors are automatically enrolled from SURF to your Canvas course several times a day.

For Canvas access for other special cases such as faculty substitutes, faculty evaluators, TLC Staff, or community education students, please see this post.

Add a TA or other MCC Employee to Canvas

  1. Enter your Canvas course
  2. Click People on the left course menu
  3. Click the +People button at far right
  4. Select Login ID

    Add People
  5. Enter SURF ID of the user in the box.
    • You can enter one user at a time.  Example: jjulius
    • Or multiples with a comma and space between eachExample: jjulius, mparks
  6. Select the appropriate role for the user. ‍
    • Available role options are TA (see below for details on these options)
  7. Click the Next button
    • Some IDs may already be used in Canvas at other colleges. If you get a prompt about this, select the ID that is associated with MiraCosta College.
  8. Click the Add Users button
Add user from MiraCosta College

Course Roles Explained

Note: None of the following should be used for substitute instructors,faculty evaluators, TLC Staff, or community education students. See separate instructions if you need to add any of those.

Teaching Assistant (TA) Role

  • Primary use: TAs assigned to a specific class to help the instructor.
  • Permissions: TAs have permissions equivalent to the Teacher role. They have all course-level permissions, including the ability to add, edit and delete all content in a course; grade students; and edit course settings.
1 2 3 4 24