Add a TA or other MCC Employee to Canvas

Instructors of Canvas classes can add a TA or other MiraCosta College employee to your Canvas course with TA, designer, or observer permissions.

DO NOT add students to your course on Canvas. Students are automatically enrolled from SURF to your Canvas course several times a day.

You should not add anyone to Canvas as a teacher. Teachers are assigned via SURF.

For Canvas access for other special cases such as faculty evaluators, tutors, writing center supplemental instruction leaders, or community education students, please see this post.

Add a TA or other MCC Employee to Canvas

  1. Enter your Canvas course
  2. Click People on the left course menu
  3. Click the +People button at far right
  4. Select Login IDAdd People
  5. Enter SURF ID of the user in the box.
    • You can enter one user at a time.  Example: jjulius
    • Or multiples with a comma and space between eachExample: jjulius, mparks
  6. Select the appropriate role for the user. ‍
    • Available role options are TA, Teacher, Designer, and Observer (see below for details on these options)
  7. Click the Next button
    • Some IDs may already be used in Canvas at other colleges. If you get a prompt about this, select the ID that is associated with MiraCosta College.
  8. Click the Add Users button

Add user from MiraCosta College

Course Roles Explained

Note: None of the following should be used for evaluators, tutors, SI leaders, or community education students. See separate instructions if you need to add any of those.

Teaching Assistant (TA) Role

  • Primary use: TAs assigned to a specific class to help the instructor.
  • Permissions: TAs have permissions equivalent to the Teacher role. They have all course-level permissions, including the ability to add, edit and delete all content in a course; grade students; edit course settings; and manually add individuals with active Canvas user accounts.
  • Limitations: None.

Teacher

  • Please DO NOT use this role. Teachers are assigned automatically based on SURF.

Designer

  • Primary use: Department staff, content providers, and other instructional support staff.
  • Permissions: Create course content, discussions, announcements, assignments, quizzes, and other content features.
  • Limitations: Designers cannot add other individuals to a course and cannot access grades.

Observer

  • Primary use: Mentors, advisors, and others who need to monitor a student in a course. This is not for course evaluation.
  • Permissions: Observers have access to view course content.
  • Limitations: Observers have no permissions to edit or participate in course activities.
  • See the Canvas guide on the Observer role for more info

Canvas Start of the Semester Instructor Checklist

Create or Import your Content

Multiple ways to begin to build your class

• Copy from another class in Canvas. Your access to classes you have previously taught in Canvas continues indefinitely.

• Copy in an entire course or portions of one from Canvas Commons.

• Create your content from scratch in Canvas

• Import content you previously exported from a Blackboard course

Review Assignments, Quizzes, and Discussions

  • Verify activities to be used in the course are published.
  • Verify dates. Due dates are added to the calendar and the syllabus and serve as reminders to students. “Available from” and “Until” dates will unlock and lock the activity.
  • Verify instructions are accurate and well formatted.
  • Verify the submission type (assignments only).
  • Verify number of attempts is correct (quizzes only).
  • Verify assignment groups are set up correctly. See: How to use Assignment Index Page.
  • Verify assignments are weighted correctly, if using a weighted grading system. See: How to Weight Assignment Groups.
  • Verify discussions are ordered logically on Discussions list page.
  • Verify Quiz “Options” are correct. See: Canvas Quiz Options.

Review Course Details

Final Preparations

Cautions

  • Canvas email (Inbox/Conversation) messages will not be sent out if the course is unpublished. Send Email from your SURF Roster instead prior to publishing the course.
  • Pay attention to the time stamp on anything you have placed a date on. 12:00 means the very first minute of the selected day. For end dates, it is often best to choose 11:59 PM to ensure you are setting it up on the correct date.

Filtering Canvas Grades to Only Show SURF Enrolled Students

By default the Grades tool will display all users in the roles Student, Sample Student, Tutor, Evaluator, and WC SI Leader in your Canvas course. This can make grading difficult as the additional roles will mix in alphabetically with your SURF Enrolled students.

For ease of grading, you can filter your grade book to only display SURF enrolled students.

From within Canvas:

  1. Click on GradesGrades in Canvas
  2. Select the Showing All Sections button.All SEctions
  3. Select the section number that ends in -SURFCanvas SURF Section in Grades

To display only users in the roles Sample Student, Tutor, Evaluator, and WC SI Leader

  1. Select the section number that end in -OTHER to view only non-SURF enrollment types.

Other Section

To display all users together in Grades

  1. Select All Sections to view all enrollment types in the Grades sheet.

All Sections

Adding faculty evaluators, tutors, SI leaders, and community ed students to Canvas classes

You cannot manually enroll users at the student permission level to your Canvas class.

If you have any of the following, follow the specified directions to have the user enrolled within your course at the student permission level.

  • Faculty Evaluator: Contact Heidi Willis at (760) 795-6827 or hwillis@miracosta.edu in the Office of Instruction when you need to provide access to a peer, your chair, etc. to conduct an evaluation.
  • Tutor: Contact Janine Washabaugh at (760) 757-2121 ext. 7748 or jwashabaugh@miracosta.edu in the Tutoring & Academic Support Center (TASC) .
  • Writing Center SI Leader: Contact Jessica Perez-Corona at (760) 757-2121 ext. 6339 or jperezcorona@miracosta.edu in the Writing Center.
  • Community Education Student: Contact Karen Turpin using the form here or email kturpin@miracosta.edu. Include the confirmation of student enrollment through community education, the SURF ID of the student, and your 4 digit class number.

Also, keep in mind:

To add a TA or other MiraCosta College employee to your Canvas course with TA, designer, or observer permissions, see this set of instructions.

DO NOT attempt to add students to your course on Canvas. Students are automatically enrolled from SURF to your Canvas course several times a day.

You should not add anyone to Canvas as a teacher. Teachers are assigned via SURF.

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