MiraCosta Online Ed News You Can Use – Welcome to Fall 2017!

For ALL faculty:

Canvas Transition

Blackboard and Moodle will no longer be available after spring 2018 – if you haven’t already begun learning Canvas, it’s time! Please see the TIC page on Canvas for lots of great resources. The Transition Team will be offering many Flex week workshops and more 4-week online Canvas training classes this fall – stay tuned.

Online Academic Support Resources for ALL Students

As you finalize your syllabi and course resources, please make your students aware of online tutoringonline writing center, and the 24×7 online ask-a-librarian service. These services are open to all MiraCosta students in any class!

Preferred Name Change Form for Students

A&R now has a very simple Preferred Name Change form up for students. Preferred name is the default name automatically used on class rosters and student ID cards, in class systems online (Canvas, Blackboard, Moodle), and to borrow items from the college library. This form is linked in two places on the A&R site:

It can be faxed or emailed to A&R so students don’t even need to come to campus. This is especially important as we transition to Canvas since unlike Blackboard, students don’t have a way to alter their first name within Canvas. So, for students who prefer to be known by a different name from their legal/formal name on record, this is a great option.

Open Educational Resources (OER) Update

Check out MiraCosta’s brand new OER website to learn more and find links to top sites with OER that might work for you and your students! MiraCosta College obtained about $150,000 in grant funds in the last year to expand adoption of free and open course materials. OER, while usually found online, can also be in print and can be used in any class. SB 1359, passed last fall, will require that our class schedule contain a special notation of all zero-textbook-cost classes starting in spring 2018.

For faculty teaching at least one online/hybrid class this fall:

Fall Student Orientations to Online Learning

I will offer many online learning orientation sessions this fall – 6 for Blackboard and 9 for Canvas. Please share the schedule with your online/hybrid students and encourage their attendance. You may pull a report from the SURF Class Roster to see which of your students have attended an orientation session if you wish to require this or offer extra credit, as many instructors do. Research conducted this summer shows that over the last 3 years 72.8% of those who attended the SOOL in the same or a previous term successfully completed DE courses vs. a 64.7% DE success rate for students who have not attended a SOOL.

Please Update Online Class Schedule

For all those teaching an online or hybrid course this fall, please make sure your class description is up to date on the separate Online Class Schedule page. Students use this page to learn how to get started with your class, and you can provide other important information there to help students prepare for success. See detailed instructions if needed.

NetTutor Online Tutoring Service

In addition to eTutoring, an online tutoring option for MiraCosta distance education classes is NetTutor. Unlike eTutoring, NetTutor provides 24×7 coverage of just about any academic subject, and is available via a link embedded within your class course management system environment (Blackboard or Canvas). The link would take students directly to the subject-specific tutoring area with no additional login required. Also with NetTutor, each instructor may specify “Rules of Engagement” that inform tutors about the approach and resources you would like them to use when working with your students. Contact me if you’re interested in NetTutor for your fall class(es).

Distance Education Requirements and Guidelines

Please review the MiraCosta online class quality guidelines. The document has two parts – (I) Essential elements for all distance education classes as already required in department and college policies (especially AP 4105 and the Syllabus Checklist), and (II) Good practices featuring principles and examples commonly recommended for consideration in online education. See also a 1-page handout and a 50-minute archive of a workshop I conducted last fall on this document.

Captioning Support

Videos shared online with students should be captioned. 3CMediaSolutions is a video storage and streaming system for California Community College faculty that provides free professional captioning as an option when you upload your media to the site. It’s a great way to manage your media and to get everything captioned. You can also work with Robert Erichsen of DSPS to submit media for captioning through a special grant-funded program. Please contact him to learn more: rerichsen@miracosta.edu

Jim Julius, Ed.D.
Faculty Director, Online Education

Summer 2017 Online Ed News You Can Use

Summer & Fall Classes – Blackboard & Canvas

All summer and fall classes are available to faculty now in both Blackboard and Canvas. Remember, MiraCosta will support Blackboard, Moodle, and Canvas through spring of 2018, with full conversion to Canvas by summer 2018. Please refer to information I recently sent out for more details on Canvas and Blackboard.

As you update syllabi and classes…

Please make your students aware of online tutoring, the online writing center, the 24×7 online ask-a-librarian service, and support workshops for online learning. These services are open to all MiraCosta students in any class! For online and hybrid classes, you may wish to review the online class quality guidelines approved by the Academic Senate last spring. The document has two parts – (I) Essential elements for all distance education classes as already required in department and college policies (especially AP 4105 and the Syllabus Checklist), and (II) Good practices featuring principles and examples commonly recommended for consideration in online education.

New Preferred Name Change form for students

A&R now has a very simple Preferred Name Change form up for students. Preferred name is the default name automatically used on class rosters and student ID cards, in online courses (Canvas, Blackboard, Moodle), and to borrow items from the college library. This form is linked in two places on the A&R site:

It can be faxed or emailed to A&R so students don’t even need to come to campus. This is especially important as we transition to Canvas since unlike Blackboard, students don’t have a way to alter their first name within Canvas. So, for students who prefer to be known by a different name from their legal/formal name on record, this is a great option.

Online/Hybrid Instructors: Please update Online Class Schedule

For all those teaching an online or hybrid course this summer or fall, please make sure your class description is up to date on the Online Class Schedule page. This is especially important over the next few semesters as students will be wondering which course management system to find each class in. You can provide that and other important information there to help students prepare for success in your class. Please contact me if you are uncertain how to update the information.

Summer Student Orientation to Online Learning sessions

I will offer two online learning orientation sessions for Blackboard and two for Canvas this summer. Please share the schedule with your online/hybrid students and encourage their attendance. You can use SURF to find out which of your students have attended. When you scroll to the bottom of the Class Roster page, and click the “Student Orientation to Online Learning Roster” link, a PDF should open in a new browser tab or window with a roster showing which students attended an orientation, and on what date.

Trial of a New Online Teaching Evaluation Tool this summer

This year, MOE investigated tools that may increase the typically very low response rates for student surveys of online instruction, and recommended that MiraCosta take a close look at CourseEval HQ. PG&E and FA approved the idea of running a trial of this in the summer term with the clear caveat that student responses would be shared only with the instructor and not used for any evaluative purposes; only response rate data will be shared more widely. If you are a full-time faculty member teaching an online or hybrid class in Canvas this summer and would like to be part of this initial trial of the tool, please contact me.

NetTutor Online Tutoring Service

An online tutoring option for MiraCosta distance education classes is NetTutor, which is available to MiraCosta as a CCC Online Education Initiative pilot college. NetTutor provides 24×7 coverage of just about any academic subject, and is available via a link embedded within your class course management system environment (Blackboard or Canvas). The link would take students directly to the subject-specific tutoring area with no additional login required. Also with NetTutor, each instructor may specify “Rules of Engagement” that inform tutors about the approach and resources you would like them to use when working with your students. Contact me if you’re interested in NetTutor for your summer or fall class(es).

Summer Online Ed Professional Learning Opportunities

Happy summering,

Jim Julius, Ed.D.
Faculty Director, Online Education

Canvas and Blackboard: Important Updates

Hello, MiraCosta faculty – happy summer!

As you are hopefully well aware, MiraCosta is transitioning to Canvas. Blackboard and Moodle remain available through next spring, but by summer 2018 we will be fully onto Canvas. This spring, over 20% of our classes used Canvas and I have heard so much positive feedback from faculty and students. Read on for important information about both Canvas and Blackboard.

Canvas Info

If you are planning on working in Canvas this summer, be sure to bookmark MiraCosta’s primary Canvas support page:

https://tic.miracosta.edu/campus-teaching-technologies/canvas/

The page includes information about upcoming Canvas classes and recordings of past classes, screencasts of MiraCosta faculty touring you through their classes, and much more. Full-time faculty can still sign up for the upcoming 4-week online summer Canvas training.

In addition, the following new TIC pages may be of interest:

All summer and fall MiraCosta classes are available to faculty in Canvas, so even if you’re not quite ready to teach with it, you can begin exploring it any time.

We are considering how long faculty would like to keep past classes in Canvas in their Dashboard vs. having the classes moved to the Past Courses area of Canvas. If you would like to learn more about this and weigh in, please take this quick survey.

Blackboard Info

All summer/fall classes continue to be available in Blackboard as well.

A major required update to our Blackboard system is occurring this Monday, June 5, and the Blackboard system will be unavailable throughout the day.

The system’s appearance and functions should remain largely consistent with your previous experience, but if you wish to learn more about the changes that are included in this update, please visit Blackboard’s release notes site and check out the notes for the Q4 2015, Q2 2016, Q4 2016, and Q2 2017 releases.

Jim Julius, Ed.D.
Faculty Director, Online Education

Canvas Start of the Semester Instructor Checklist

Create or Import your Content

You have multiple ways to build your class

• Copy content from a previous semester in Canvas:

• Create your content from scratch in Canvas:

• Import content from a Blackboard course:

Review Assignments, Quizzes, and Discussions

  • Verify activities to be used in the course are published.
  • Verify dates. Due dates are added to the calendar and the syllabus and serve as reminders to students. “Available from” and “Until” dates will unlock and lock the activity.
  • Verify instructions are accurate and well formatted.
  • Verify the submission type (assignments only).
  • Verify number of attempts is correct (quizzes only).
  • Verify assignment groups are set up correctly. See: How to use Assignment Index Page.
  • Verify assignments are weighted correctly, if using a weighted grading system. See: How to Weight Assignment Groups.
  • Verify discussions are ordered logically on Discussions list page.
  • Verify Quiz “Options” are correct. See: Canvas Quiz Options.

Review Course Details

Final Preparations

Cautions

  • Canvas email (Inbox/Conversation) messages will not be sent out if the course is unpublished. Send Email from your SURF Roster instead prior to publishing the course.
  • Pay attention to the time stamp on anything you have placed a date on. 12:00 means the very first minute of the selected day. For end dates, it is often best to choose 11:59 PM to ensure you are setting it up on the correct date.

Canvas End of Semester / Term

The following will help instructors understand how the end of semester is handled in Canvas, and how to update related Canvas course settings if necessary.

Closing your Course

There is nothing you need to do to close your Canvas course; the term end date will conclude your course for the semester automatically and move your course to the ‘Past Enrollments’ list. By default you and your students will continue to have read-only access to the course.

For both instructors and students, concluded courses will be found under Courses > View All Courses > Past Enrollments.

Canvas Term End Dates

SemesterDateTime
Spring 2017June 1 12 am
Summer 2017August 11 12 am
Fall 2017Dec 3112 am

End of Term Access for Instructors

Instructors can perform the following actions within a concluded course

  • Download Grades to a CSV (Excel) File
  • Copy a course
  • Export a course
  • Access the course using visible navigation links (those links that were hidden from students will be hidden in concluded courses)

Instructors cannot perform the following actions within a concluded courses (and should be done prior to the end of the course)

  • Edit course content
  • Edit Grades
  • View/download Analytics
  • View/download Item Analysis within Quizzes
  • Send a message to the class within Canvas

End of Term Access for Students

Students can perform the following actions by default within a concluded course.

  • View Grades
  • View content
  • View Discussions and Assignments
  • Send a message to the instructor

Students cannot perform the following actions within a concluded course.

  • View Quiz Questions and Answers
  • Submit discussions, assignments, quizzes, and other course activities

Incomplete Grades

If you have assigned a student an incomplete ‘I‘ grade for the semester contact Karen Turpin at kturpin@miracosta.edu or 760-795-6787 as soon as the paperwork is complete with Admissions and Records. A new section will be created manually for that student within the original course.  This new section will allow the student access to your course for the time allowable by the Office of Admissions and Records.

Teaching a short semester course and/or need to close your course prior to the official term end date?

You can manually end your course by updating the course end date.

To change the Course Start and/or End Date

  1. Click on Settings in the Canvas course menu
  2. Change the Course Start and End Dates to reflect when you want students to have full access to the course.
  3. Select the checkbox for ‘Users can only participate in this course between these dates.’
  4. Click the Update Course Details button.

In the example below, students will not be able to access the course, even if it is published, until Jan 16 at 12 am. The students will no longer be able to participate in the course after May 30  at 5 pm and the course will be visible to students in the ‘Past Enrollments’ list by clicking on Courses, then All Courses.

Start / End Term Canvas Dates

  • Note: If you select a course end date prior to the official end of term date, but do not check the box ‘Users can only participate in this course between these date,’ students will still be able to actively participate in the course until the official Canvas end of term.

Restricting Students from Viewing a Completed Course

As described above, students have read-only access to course content in Canvas long after the current term is over. If an instructor wishes to limit this access, follow one of the methods below.

Method 1: Hide Navigation Menu Links

If an instructor would like to limit access to course content, one method is to hide the Navigation menu links. It is important to note that if the Navigation menu links are hidden, the instructor will also be unable to access them after the course concludes (end of term). This may be appropriate if you would like to leave Grades available to students, yet close off course content and/or modules. The instructor will be able to copy the course into another course to gain access to the menu items that are hidden.

How to Hide Menu Navigation links

  1. Select Settings within a course
  2. Select Navigation in the tabs at the top.
  3. Drag and drop the menu items from the top (viewable) area to the bottom (hidden) area or click the gear icon to the right of the menu item and select disable.
  4. Click the Save button.

Method 2: Restrict students from viewing course after end date

If an instructor would prefer the entire course and its course materials not be visible to students after the course end date:

  1. Click on Settings in the Canvas course menu
  2. Select the checkbox for ‘Restrict students from viewing course after end date’Restrict past end date
  3. Click the Update Course Details button.

This option will completely remove the course from the student’s view in Past Enrollments. Students will not see the course and/or have access to any of the course materials and/or the grades for the course. Instructors will continue to be able to access the course in Past Enrollments.

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