Office 365 Integration in Canvas

MiraCosta College Canvas supports an LTI integration with Microsoft Office 365 in Assignments, Collaborations, Modules, Course Navigation, and the Rich Content Editor. This integration allows students and instructors to use, create, share, and collaborate on Office 365 files within Canvas. Users can also view their OneDrive files directly in Canvas.

Enable the Office 365 Integration in Canvas

  1. Enter your Canvas course
  2. Click Settings on the course menu
  3. Click the Navigation tab
Zoom Canvas LTI Step 2 and 3
  1. Click the 3 dots to the right ofOffice 365 and select Enable.
  2. Click the Save button
Office 365 step 4 and 5

Log on to Office 365 as a Faculty / Staff Member

  1. Click the Office 365 course menu item which will appear in your course menu.
  2. Click the Log In button.
  1. Enter your Faculty / Staff MCC email address

    Example: kturpin@miracosta.edu
  2. Click the Next button
  1. Click the Accept button on the Permissions requested page.
    Note: This page will only display the first time you log on to the Office 365 Integration in Canvas.
Step #5 Permissions Page

Now you can access Office 365 documents from inside of Canvas.

Faculty Office 365 Guides for Canvas

Faculty & Student Office 365 Help and FAQS

  • General MiraCosta Office 365 help and FAQs
    You will need your MiraCosta credentials to access this.
  • Students log on to Office 365 with their  MiraCosta Student Email Address
    They may also use their SURF ID + “@student.miracosta.edu
    Example: W71234567@student.miracosta.edu
  • Faculty Support & Student Support for Office 365 is provided by the ITS Help Desk. 
    • Telephone: (760) 795-6850

Adding Faculty Evaluators, TLC Staff, Community Ed Students, Substitute Instructors, and TAs to Canvas classes

Students and Instructors are automatically enrolled from SURF to your Canvas course several times a day.

For the roles called out below, follow the specified directions to have the user enrolled within your course with the appropriate role.

  • Faculty Evaluator:  Work with your dean when you need to provide access to a peer, your chair, etc. to conduct an evaluation. Approved evaluators are handled by your dean through the Office of Instruction’s procedures. The evaluator will be added on SURF and uploaded to Canvas for the allowable period of time. During that time, the evaluator will have the ‘Evaluator’ Canvas role. The Evaluator Canvas role has the same permissions as the student role.
  • The Learning Centers (TLC) ASIC, STEMLC, & Writing Center: Contact Amy Paopao at (760) 757-2121 ext. 6389 or apaopao@miracosta.edu. On the People roster, within Canvas, the user will be assigned the ‘TLC Staff ‘ Canvas role.
  • Community Education Student: Contact Karen Turpin at kturpin@miracosta.edu. Include the confirmation of student enrollment through community education. On the People roster, within Canvas, the user will be assigned the ‘Student Other’ Canvas role.
  • Substitute Instructors, & TAs: Work with your dean to provide access to Canvas for the substitute instructor or TA. Approved substitute instructors and TAs are handled by your dean through the Office of Instruction’s procedures. The substitute instructor or TA will be added on SURF and uploaded to Canvas for the allowable period of time. During that time, the substitute instructor will have the ‘Teacher’ Canvas role and the TA will have the ‘TA’ Canvas role.

Zoom: Getting Started, Getting Help, and Using Zoom with Canvas

Zoom Flex Workshop Recordings


Zoom Logo

Zoom provides a reliable, easy-to-use, mobile-friendly tool for live, recordable online presentations, meetings, and discussions with audio, video, chat, screen sharing, polling, and more. It can be used within Canvas or independently.

Zoom Pro is available to all MiraCosta faculty and staff at no charge. Students don’t use the Zoom Pro account but can use free Zoom basic accounts. Nobody at MiraCosta should be paying anything to use Zoom!

The version of Zoom that MiraCostans use changed after the fall 2020 semester; MiraCosta Zoom is now accessed at miracosta-edu.zoom.us rather than conferzoom.org or cccconfer.zoom.us. Faculty need to sign in to Zoom with their MiraCosta College login and password to obtain unlimited pro (“licensed”) access to all features of Zoom, including:

  • Unlimited meeting lengths and very large numbers of attendees
  • Recordings “in the cloud” so that you do not need to manage large files of your recorded meetings
  • Auto-transcription of your cloud-based Zoom recordings

This page includes basic technical how-to information and resources on using Zoom in general, and Zoom use in tandem with Canvas. Please see our separate Teaching with Zoom at MiraCosta College page for more detailed tips about teaching securely, effectively, and accessibly with Zoom.

Log On to Zoom at MiraCosta College

  1. To access your Zoom account via the web go to: https://miracosta-edu.zoom.us
    Sign in with your MiraCosta College employee account and two-factor authentication (2FA).
  2. To sign into Zoom app(s) on desktop and mobile:
    1. Open the installed Zoom app. (Download the latest Zoom apps from http://zoom.us/download )
    2. Select the ‘Sign in with SSO’ button or option at the app login screen
    3. Enter our ‘Company Domain’: miracosta-edu
    4. You will be directed to our MiraCosta login portal where you will enter your MiraCosta credentials.

MiraCosta Zoom Help and FAQS

  • Zoom help for MiraCosta faculty, staff, and students is through the ITS Help Desk
  • General MiraCosta Zoom account help and FAQs (You will need your MiraCosta credentials to access this).
  • How do I get a Zoom account? If you had a pro Zoom account through ConferZoom prior to 2021, it should have been automatically migrated to the MiraCosta Zoom, and there’s nothing you need to do. If you did not previously have a Pro Zoom account, and need to create a MiraCosta Zoom account, sign in to the MiraCosta Help Desk in the Portal and select the User Accounts option.
  • What if I’m having trouble with my Zoom account? Sign in to the MiraCosta Help Desk in the Portal and click the User Accounts button to request help.
  • What happened to my Zoom recordings made before 2021? They are still in your Zoom account! The old links to Zoom recordings will still work, but a message will briefly appear when people click an old link. If you update an old recording link with the new MiraCosta Zoom URL (replace cccconfer.zoom.us with miracosta-edu.zoom.us in the link) it will work seamlessly.
  • What happened to my recurring Zoom meetings I set up before 2021? Similar to your recordings, old links to recurring Zoom meetings will still work, but a message will appear when people click an old link. If you go to your Zoom account, you’ll see that your meetings have been migrated in, and you can get a new invitation. You can also simply update a meeting link created before 2021 with the new MiraCosta Zoom URL (replace cccconfer.zoom.us with miracosta-edu.zoom.us in the link).
  • What happened to Reports from Zoom meetings held before 2021? They are gone, sorry.
  • How much storage do I have for Zoom recordings? As of spring 2021, there is not a limit; however, this may change in the future if we do not manage our recordings well. Please delete recordings that you do not need.

Zoom Documentation

The following Zoom trainings, documentation, and resources can help you stay informed:

Using Zoom with Canvas

You can schedule and share Zoom meetings and recordings directly within Canvas, using the Zoom integration. To get started and learn more about the Zoom/Canvas integration, see directions below.

Note: You may also share individual Zoom meeting links and recordings in Canvas without using the integration.

Canvas Integration with Zoom

  1. Enter your Canvas course
  2. Click Settings on the course menu
  3. Click the Navigation tab
Step 2 and Step 3
  1. Click the 3 dots to the right of Zoom and select Enable.
  2. Click the Save button
Step 4 and Step 5
  1. Click the Zoom course menu item which will appear in your course menu.
Step 6

Now you can schedule and access Zoom meetings from inside of Canvas.

Viewing All My Zoom Meetings in Canvas

When you first enter Zoom on Canvas you will see only the Zoom meetings associated with the Canvas course you entered from. To see and access all Zoom meetings within your account, click the link ‘All My Zoom Meetings‘.

All My Zoom Meetings link in Canvas

Adjust-All tool just added to Canvas: May be useful RIGHT NOW!

Dear faculty and friends,

We’ve just added a new tool to Canvas called Adjust-All. It’s a simple tool that can make life at this time of the year, when copying previous Canvas courses for reuse, a lot easier. It enables you to change all course item due dates and announcement publication dates in one place, rather than having to access each item individually. You’ll find “Adjust All” now toward the bottom of each Canvas course’s navigation menu. Here’s a short (3½ minutes) video to show you how it works!

Couple quick notes:

  • The first time you use Adjust-All, you’ll need to click the blue Authorize button – it’s fine 😊
  • You may see a message that this is a trial subscription – it is, but our purchase is in process.
  • This tool is only available to faculty – students won’t see it in your course menu.
  • The tool does not currently work with New Quizzes, so if you are using New Quizzes, you’ll still need to adjust due dates one by one, the old way.
  • There are a few other things you can do with Adjust-All. Click the gear icon at top right to see options for bulk adjustments to dates or publishing status.
  • See the Adjust-All user guide for more tutorials and guides to using Adjust-All.
Adjust All in Canvas

Happy adjusting!

– Jim

Jim Julius, Ed.D.

Faculty Coordinator, Online Education

Spring 2025 online teaching resources & reminders

Dear colleagues, I hope your break was restorative and you’re feeling as ready as possible for 2025! Please see below for reminders of local resources to help you enable your students to succeed in online environments this spring.

Expectations and Recommendations for Faculty Teaching Online

Support for You

  • Our Canvas start-of-term checklist can help you prepare your classes. New to Canvas? We have lots of resources to help you get started, as well as workshops this week!
  • The TIC website is a great starting point for all kinds of information and support for teaching with online technologies – see the last section of this email for specific TIC links to MiraCosta technologies supporting online teaching and learning
  • Ongoing faculty support – You can set a meeting with Instructional Designer Nadia Khan, for help with Canvas and teaching with tech. We have a new instructional designer also available for 1-1 support, Stephanie Kelley, especially for faculty working on use of OER/ZTC course materials.
  • Tech Support – Canvas options include 24×7 phone and chat support. Just click the Tech Support button at lower left in Canvas! Zoom and other MiraCostatech support for faculty is available through the MiraCosta employee help desk.

Support for Your Students – Please help your students to be aware of and make use of these important services and resources!

  • Student Online Academic Readiness workshops  In collaboration with the library, I’ll be offering a number of these across the first nine weeks of the term – see all dates and times on the MiraCosta Online site and in Canvas announcements. These workshops engage students with resources MiraCosta provides to support them, as well as habits and attitudes of successful online students. Encourage your students to attend and, if you like, find out which of your students participated in order to incentivize their attendance. Faculty are welcome to attend as well!
  • Technology Needs – Be sure to share the form for students to fill out if they need a laptop and/or wifi hotspot to succeed this semester.
  • Tech Support – At lower left in Canvas is a button for students to quickly access Tech Support options, including 24×7 phone and chat support from Canvas, and our local MiraCosta student help desk.
  • Online Student Support Access Points – the Student Support Hub in Canvas, accessed via the Student Support button on the left in Canvas, gives quick access to online support from the library, Learning Centers, counseling, career center, open computer lab staff, student help desk, health services, CARE team, and more! The Ask the Spartan chat integrated into MiraCosta’s website provides both automated responses and the opportunity to connect to Live Chat with staff from many student support areas. The Help Hut and Online Education webpages are also great starting points for students to connect with all kinds of support services when they’re not in Canvas.

MiraCosta’s Online Education Tools

Select the links for a detailed MiraCosta-specific overview (and often, recorded Flex workshops) for each tool below. Please don’t hesitate to contact me if you have questions about these or other resources.

  • Canvas – we all use Canvas, right?
  • Zoom – if you’re using Zoom, make sure you’re using a pro Zoom account through MiraCosta.
  • Canvas Studio – enables faculty and students to create videos while inside Canvas. Faculty can create interactive discussion or quiz activities based on video. Auto-captioning and caption clean up tools are high-quality and easy to use, but not automatic!
  • Pronto is an incredible mobile-friendly and Canvas-integrated messaging platform that’s ready to use in every course.
  • Pope Tech helps faculty detect and correct accessibility issues within Canvas. The PopeTech dashboard tool (via the Pope Tech Accessibility course menu item) provides a course-level guide for addressing all accessibility issues in a course in one place.
  • SensusAccess provides multi-format course material accessibility and file type conversion options for students. If you notice an S symbol next to your page title and next to items in the Modules view, that’s SensusAccess.
  • Perusall is a social annotation tool available within Canvas that makes it easy for students to comment/discuss right on a text, document, or image.
  • Lab Archives Electronic Notebook is an online notebook especially useful for translating lab manuals and student notes/work into the online environment.
  • PlayPosit – This video interaction tool offers more complexity and options than Studio. Studio is a great place to start, but if you’re looking for more types of interactivity to add to your videos, PlayPosit is great. 
  • Turnitin – help students learn to properly cite sources and avoid plagiarism. Also provides grading and peer review tools for written work. Turnitin has included an AI detection capability for instructors, but please beware of false positives should you use it. Most experts agree that AI detection tools are extremely unreliable.

Professional Learning for Online Teaching – Spring Possibilities

  • In addition to many online ed workshops this Flex week, you can review lots of wonderful recorded MiraCosta online teaching workshops anytime (Flex-eligible, of course)! 
  • Friday, Jan. 31: MiraCosta is holding a college-wide day for discussing and learning about AI. Please RSVP and consider proposing a faculty-focused session.
  • First and third Thursdays, 12:30 pm on Zoom and in OC T250: Jim Sullivan, Nadia Khan, and I offer regular discussions on teaching with technology. Look for announcements from Jim S, MiraCosta’s Joyful Teacher (aka Capybara guy).
  • March 10-14: San Diego area community colleges are offering a joint online AccessAbility Week with online workshops throughout that week.
  • June 16-18: The CCC Online Teaching Conference returns to Long Beach. Consider submitting a proposal (due Jan. 31)! MiraCosta faculty who are presenting can get all travel expenses covered from the Online Ed budget!
  • @ONE online teaching courses are open to all California Community College faculty. Some are self-paced and available anytime. Facilitated spring courses are open for enrollment now, and are completely free. They’ll fill, so sign up now if you’re interested!

Best wishes for a great spring!

– Jim

Jim Julius, Ed.D.
Faculty Coordinator, Online Education

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