Nov 2025 Online Ed and OER/ZTC reminders & events

Hello colleagues –

It’s a super busy time but there’s some important online education and ZTC reminders and info about upcoming events here that I hope you’ll scan!

  • Report Canvas issues to Canvas support! In the wake of the AWS outage a couple weeks ago which took Canvas down for over 12 hours, we’re continuing to hear rumors of Canvas errors cropping up, but we aren’t seeing a bump in issues being reported to Canvas. Please do use the Canvas support system (hit Tech Help in Canvas at bottom left to see your options) to report concerns, both to help you and your students, and to ensure that if there is a larger issue going on, it’s more quickly elevated for Canvas to deal with and/or for us at MiraCosta to be aware of.
  • Spring Schedule is Out! So …
    • Course sections assigned to you in SURF now have shells available for you to work with (in Canvas, select Courses on the left, then All Courses to see upcoming classes that aren’t yet on your dashboard).
    • Make sure your Zero Textbook Cost and Low Textbook Cost spring course sections are marked as such in SURF. (See directions)
  • Online Teaching Conference call for proposals is open through January 31 – MiraCostans who have a proposal accepted can get all travel expenses covered from the Online Ed budget!
  • San Diego CCD invites you to their 2025 Distance Education Summit – Friday, Nov. 14 on Zoom and/or in person! See details (some of which are still being finalized) and if you’d like to attend in person, please let me know. No registration required to attend any of the Zoom sessions.

Finally, please see below for the latest from the ASCCC Open Educational Resources Initiative (OERI) – there are tons of great general and discipline-specific webinars this month.

Please let me know if you have any questions about anything online or OER/ZTC related!

– Jim

Jim Julius, Ed.D.
Faculty Coordinator, Online Education

YouTube Migration Tool in Canvas

For a distraction-free, seamless learning experience, you can migrate embedded YouTube videos in Canvas into Studio, whether they were added with embed code or through the YouTube LTI.

In September 2025, Canvas Studio implemented the YouTube Player for Education. Starting September 22, 2025 any existing or new YouTube videos added to Canvas may display ads. To avoid this you can migrate the videos manually to Canvas Studio or use the YouTube Migration tool in Canvas. The YouTube Migration tool helps teachers identify videos in their course that may display ads.

What happens when you migrate YouTube videos into Studio?

  • No ads or pop-ups will appear during playback.
  • Overlays (like recommendations, channel info, or “watch later” buttons) are removed.
  • You gain Studio tools, including analytics to see how students watch your videos.
  • Captions are preserved (only for videos with ‘public’ visibility).

Migration options

YouTube Migration Tool

Watch this video to learn how to use the Migration Tool in Canvas to migrate any YouTube videos in your course.

Scan Embedded YouTube Videos

You can use the migration tool via the Course Navigation Menu. It is only visible to teachers and appears at the bottom of the course navigation menu on the left.

In Course Navigation, click the YouTube Migration link [1]. To filter embedded YouTube videos, click the Scan Course button [2].

A list displays the Canvas resources where the YouTube videos are embedded [3], the content type [4], and the number of YouTube content detected for each Canvas resource [5].

To migrate the videos into Studio content, click the Review button [6].

To learn more about the YouTube video migration tool visit the YouTube Player for Education FAQs page. In addition the Canvas resource on how to migrate embedded YouTube videos page provides step-by-step instructions and additional resources.

Important!

  • Only embedded videos and videos added through the YouTube LTI can be migrated through the Migration tool. YouTube links (which are external) cannot be migrated.
  • The migrated videos will only be visible in the Studio ‘Course Collection’; these will not be visible/available through the Studio user library. However, YouTube videos directly added to Studio will be available in the user library.
  • Migrated YouTube videos will NOT import in a different Canvas account when shared through Canvas Commons. These will, however, import within the MiraCosta instance of Canvas.
  • Captions will NOT automatically appear for migrated videos set to ‘unlisted’ visibility. Captions will need to be created or uploaded for such ‘unlisted’ YouTube videos. Caption will automatically appear for any migrated YouTube video set to ‘public’ visibility.

For more information or if you have questions, please contact Nadia Khan: [email protected]

Downloading Zoom Recordings and more….

Beginning October 2, 2025, all Zoom recordings created between 2017 and July 31, 2024, will be automatically deleted in accordance with the California Community Colleges Chancellor’s Office directive. It is advised to download all Zoom recordings that you would like to keep prior to this date and hosting those Zoom recordings on an alternate media server.

Step 1: Download the Zoom recording files.

View a webinar by Jill Ringer that will walk you through the Zoom download process.

View a handout on how to download Zoom recordings.

Step 2: Upload your Zoom recording files to a streaming media service.

Canvas Studio

This option is integrated directly in Canvas. At this time we do not have any storage limits so this is the most ideal and probably easiest place to store your Zoom recordings. For future zoom recordings you can even have those recordings automatically upload to Canvas Studio.

Canvas Studio

Here are some guides that will walk you through the process of uploading video files & using Canvas Studio.

Zoom Connection to Canvas Studio

Canvas Studio supports an integration with Zoom that allows Zoom to automatically upload future recorded meetings into Studio. Here is how you can authorize the Studio Zoom integration in your Canvas Studio Settings.

Zoom Video Migration FAQs

How do I ensure that the video captions also migrate?

If downloading the video to your computer and saving it to One Drive, make sure to also save the .cc.vtt file and add it to the MP4 file.

Canvas Studio generates auto captions to all Zoom videos uploaded to its library. Be sure to review the captions for accuracy.

Who do I contact if I need help?

Got questions?

Contact the following:

ITS Helpdesk: (760) 795-6850

Jill Ringer from ITS: [email protected]

Karen Turpin: [email protected]

Nadia Khan: [email protected]

LabArchives Electronic Lab Notebook

LabArchives

LabArchives is an electronic lab notebook that can help instructors and learners better manage, share, and publish research notes, data, protocols, and related documents.

MiraCosta College’s  institutional license gives all  MiraCosta College students, staff, and faculty free access to LabArchives. Log on with your MCC login and password to access LabArchives. Faculty can also integrate Lab Archives with Canvas.

Features of LabArchives

  • Share and collaborate on notebooks by multiple parties.
  • Store multiple file types, including images, GraphPad Prism, FlowJo, PDFs, and Office documents
  • Create templates, forms, and custom applications for routine laboratory tasks.
  • Instructors can provide feedback on students’ notebooks.
  • Storage of every version of every file, recording the date, time, and username.

Faculty LabArchives Help and FAQs

Need Help?

LabArchives Information for your Students

The MiraCosta College ITS Help Desk can assist your students with Canvas and LabArchives.

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