Canvas – Page 8 – Teaching/Technology Innovation Center

Accurate info about Zoom recordings

March 5, 2021 Jim Julius

To: All faculty, IS Deans

You may have received messages recently indicating that your Zoom recordings may be deleted. This message is intended to clarify what is happening, what might happen, and what we recommend.

No Zoom recordings will be deleted imminently. You may hear from colleagues in the CCC system about a message from the Chancellor’s Office saying this would happen next week. That decision has been reversed, and it turns out it wouldn’t have applied to us at MiraCosta anyway, since MiraCosta now has more control over its Zoom account (many colleges in the system still do not).
There is, however, a longer-term concern about the storage of Zoom recordings. Cloud storage is not infinite and not free, and Zoom recordings can be large. If we do not manage our individual recordings well, we could face involuntary deletion of recordings in the future.

What should you do now?

Log into your Zoom account and click Recordings on the left-hand menu. Select all recordings that you do not need and delete them.
If you have any meetings set up for automatic cloud recording but you rarely use the recordings, consider changing that setting so that you only record what you need.

In the future, If our Zoom cloud storage space reaches its limit, users may need to download recordings out of Zoom as MP4s and upload them into other video storage/streaming systems such as Canvas Studio, 3C Media Solutions, or YouTube. This can be a time-consuming process for long recordings, and you may also lose the transcription and chat records, and you would also need to change your links in Canvas courses and elsewhere to reflect the new location of the recording.

So, it’s in everyone’s interest to make sure we are only keeping Zoom recordings that we really need, and regularly deleting the rest.

If a decision is ever made to automatically delete certain Zoom recordings, the message will come from a MiraCosta College employee. It’s our hope that we this won’t be necessary, or that if it does happen, it would only impact videos that are no longer in use.

If you need assistance with managing your Zoom recordings and/or meeting settings, please contact the employee help desk.

– Jim, in partnership with AIS

Jim Julius, Ed.D.
Faculty Director, Online Education

Student Support Guide Module from Canvas Commons

August 4, 2020 Sean Davis

The MiraCosta College Student Support Guide Module is available from the Canvas Commons.

This module has relevant student resources and links that would be appropriate to go within the first week course content within a Canvas course.

Go to the Commons in Canvas and search “Student Support Guide” and you will be able to access it.

Directions

How do I import and view a Commons resource in Canvas?

Canvas User Profile Names

July 17, 2020 Karen Turpin

Faculty

The first and last name displayed in your Canvas profile is stored in the preferred name field within the Workday HR system. Once your preferred name is updated in the Workday HR system it will then update to Peoplesoft / SURF and update to Canvas during the next scheduled data transfer.

To update your first or last name for your Canvas profile:

Log on to Workday
Follow the directions in the handout: Workday – Manage your Preferred Name.

Any questions about Workday should be directed to the Workday Help Desk. When a ticket is entered there, it is routed to the individual who can assist.

Human Resources can also be contact via email at : HRCalendar@miracosta.edu.

Note: If you update your preferred name in the Worday HR system for Canvas it will also update your instructor name on the SURF class schedule.

Please be advised that your permanent HR and payroll record will reflect your legal name unless you legally change your name and notify HR.

Students

The first and last name displayed in your Canvas profile is stored in the preferred name field within the Peoplesoft / SURF registration system. Once your preferred name is updated in Peoplesoft / SURF it will update in Canvas during the next scheduled SURF data transfer.

See directions on how to update your Preferred Name in SURF for Students
Or, print and fill out the Student Preferred Name Change Form and return it to the Admissions and Records Office.

Please be advised that your permanent record will reflect your legal name unless you legally change your name through the courts and complete MiraCosta College Change of Information form.