Category: Online Education News You Can Use

This page provides guidance on teaching with Zoom, and assumes some basic familiarity with Zoom. Visit the Getting Started, Getting Help, and Using Zoom with Canvas page for details and technical information about getting started with Zoom at MiraCosta College, including how to set up integration of Zoom within Canvas.

Zoom Teaching Tips: Inclusion, Equity, Privacy, Security, and more

• Zoom Tips for MiraCosta Faculty (2 page document)
• Zoom Waiting Room Recommendations for MiraCosta Faculty (1 page document)
• Protecting Student Privacy: Guide for Synchronous Instruction at MiraCosta College
• Zoom Settings for Student Privacy
• MiraCosta College Commitment to Equitable Use of Cameras in Online Instruction & Assessment
• 8 Ways to Be More Inclusive in Your Zoom Teaching – Chronicle of Higher Ed article by Hogan & Sathy
• Beyond Lectures: Synchronous Student-to-Student Interaction – @ONE article by CCC instructor Maritez Apigo

MiraCosta Zoom how-to videos from faculty

Please note that some of the following resources may refer to the version of Zoom that MiraCostans used in fall 2020 or earlier; MiraCosta Zoom is now hosted at https://miracosta-edu.zoom.us rather than https://conferzoom.org.

• Teaching with Zoom (Fall 2020 workshop) – CSIT faculty member Rick Cassoni provides a 1-hour overview of Zoom, from the beginnings of signing up for a Zoom account, to recommended settings within your account and creation of meetings, to the basics of using Zoom for both live and recorded online instruction.
• Connecting with Students in Zoom (Spring 2020 workshop) – Letters faculty member curry mitchell shares a few simple activities and methods for scaffolding an interactive, collaborative Zoom workshop with students.  curry also discusses flexible and compassionate practices–such as attendance policies and creating asynchronous means for participation–to ensure we’re using Zoom to help each other. (Note, this session included 10 minutes in breakout rooms but the recording was not paused, so you can skip from when that happens at around minute 39 ahead to minute 49 of the recording.)
• Sharing your iPad screen on Zoom – Math faculty member Angela Beltran-Aguilar demonstrates in this short (under 3 minutes) video how to use an iPad as your sharing source for teaching with Zoom.
• Capturing a separate screencast of a Zoom session – Psychology faculty member Robert Kelley demonstrates in this very short (under 2 minutes) video how to capture a portion of a Zoom session, excluding student participants, in order to be able to share the recording more widely without FERPA concerns.

Captioning for Zoom

• Enabling Automated Real-Time Captions in Zoom – We now have access to automated captions inside our Zoom meetings – both live and recorded. While automated captions are a great resource for our students, they are not a replacement for professional captions when those are needed.
• Zoom cloud recordings auto-transcribe and caption recorded Zoom sessions within a few hours (typically) of completion of the recording. Zoom’s interface makes it easy to fix up the captions so they are fully accurate.
• If you have a student who requires live captions and you are using Zoom, please contact MiraCosta SAS.
  • You will need to make a one-time change in your Zoom account settings to enable live captioning, and at the start of each Zoom session with captioning, you will need to assign the captioning role to the proper person in your meeting. See directions for both.

To: All faculty, IS Deans

You may have received messages recently indicating that your Zoom recordings may be deleted. This message is intended to clarify what is happening, what might happen, and what we recommend.

• No Zoom recordings will be deleted imminently. You may hear from colleagues in the CCC system about a message from the Chancellor’s Office saying this would happen next week. That decision has been reversed, and it turns out it wouldn’t have applied to us at MiraCosta anyway, since MiraCosta now has more control over its Zoom account (many colleges in the system still do not).
• There is, however, a longer-term concern about the storage of Zoom recordings. Cloud storage is not infinite and not free, and Zoom recordings can be large. If we do not manage our individual recordings well, we could face involuntary deletion of recordings in the future.

What should you do now?

• Log into your Zoom account and click Recordings on the left-hand menu. Select all recordings that you do not need and delete them.
• If you have any meetings set up for automatic cloud recording but you rarely use the recordings, consider changing that setting so that you only record what you need.

In the future, If our Zoom cloud storage space reaches its limit, users may need to download recordings out of Zoom as MP4s and upload them into other video storage/streaming systems such as Canvas Studio, 3C Media Solutions, or YouTube. This can be a time-consuming process for long recordings, and you may also lose the transcription and chat records, and you would also need to change your links in Canvas courses and elsewhere to reflect the new location of the recording. 

So, it’s in everyone’s interest to make sure we are only keeping Zoom recordings that we really need, and regularly deleting the rest.

If a decision is ever made to automatically delete certain Zoom recordings, the message will come from a MiraCosta College employee. It’s our hope that we this won’t be necessary, or that if it does happen, it would only impact videos that are no longer in use.

If you need assistance with managing your Zoom recordings and/or meeting settings, please contact the employee help desk.

– Jim, in partnership with AIS

Jim Julius, Ed.D.
Faculty Director, Online Education