SensusAccess offers two ways for MiraCosta faculty, classified professionals, and students to convert all kinds of documents and files into alternative and more accessible formats:
SensusAccess is available now.
A website that allows anyone to upload files including Word or PPT documents, scanned images, PDFs, or web pages and generate accessible alternative types of files and media, including audio, e-books, Braille, and large print. This helps meet accessibility standards and enhance inclusion by supporting diverse preferences and needs of users.
A Canvas integration that automatically enables conversion of files uploaded into Canvas into alternate file and media types and languages. (This replaces functionality that was previously provided in Canvas through Ally.)
Automated conversion of files into a range of alternative media and file formats
Remediation of inaccessible documents such as image only PDFs into accessible formats
Language to language translation with a high degree of accuracy
Pope Tech is an accessibility remediation tool available to instructors in Canvas. This tool gives instructors a quick but powerful way to check for and fix common accessibility concerns in Canvas content. Ensuring your Canvas courses are free of accessibility concerns helps support inclusion and equity for all students, and also is a requirement of MiraCosta policies as well as state and federal regulations.
MiraCosta College has two Pope Tech Canvas LMS tools:
Accessibility Guide – a page-by-page accessibility checker and remediation assistant for Canvas
Accessibility Dashboard – a course-level dashboard allowing you to review and correct accessibility issues throughout an entire Canvas course
Click any of the items below to view more details, including video guides, for using Pope Tech.
What Canvas elements can be tested? What does Pope Tech check for?
What Canvas elements can faculty test with Pope Tech?
Most areas where faculty use the Canvas Rich Content Editor can be tested with Pope Tech:
To test a Canvas item for accessibility concerns, activate Pope Tech by selecting the button at left of the Cancel and Save buttons while editing any of the Canvas items above. Pope Tech works even when the item is not yet published.
What does Pope Tech check for?
If headers are present or skipped
Flags suspicious alt text for images (contains “image of”, “image”, etc.)
Color contrast between text and highlighted colored-background (Note: doesn’t check color contrast within images)
If font size is readable
Flags non-descriptive links such as “click here”, “link”, “more”, “read more”
Flags redundant links
Flags tables that lack at least one header and caption.
Flags YouTube, Canvas embedded video and Canvas embedded audio to bring awareness media will need to be manually reviewed for captions
Flags potential inaccessible files that need to be manually reviewed
How do I use Pope Tech?
Using Pope Tech is simple and intuitive.
Step 1: Open Pope Tech
To access the PopeTech Course Dashboard tool, click Pope Tech Accessibility in any Canvas course menu.
To test an individual Canvas item for accessibility concerns, activate Pope Tech by selecting the icon next to the Cancel and Save buttons on a Canvas item while using the Rich Content Editor.
Step 2: Use Pope Tech to Locate and Fix Accessibility Issues
When Pope Tech is activated, the Pope Tech menu appears on the right-hand side of the screen. At the top of the interface, the number of errors and alerts will need to be addressed.
Errors are accessibility errors and should be looked at for remediation.
Alerts are suspicious areas. Alerts may or may not be an accessibility error. The user should review these and fix if necessary.
Rescan can be used once errors and alerts are fixed. This will allow the user to scan the page a second time and verify that all fixes were applied correctly.
Note: Files, videos, and audio will always be listed as alerts, as these require manual review with human eyes!
In the example below, we have 11 errors and 4 alerts.
In the Pope Tech interface, results are organized by the following categories:
Images and Links
Text and Contrast
Tables and Lists
Documents and Videos
Each of the categories can be expanded to show the errors or alerts. To view the content raising an error or alert:
Select the arrow displayed next to any category name. Once you expand a category, Pope Tech will display fields grouping together issues within that category.
Click any field to view detailed results and how to fix them.
Click a particular result to highlight the indicated content within the Canvas editor, enabling you to fix that content.
This quick (42 second) video demonstrates the process described above:
Video Demos: Fixing Alternative Text, Color Contrast, and Table Errors
Fixing Alternative Text
Alternative Text errors are listed in the Images and Links category of the Pope Tech tool. This video demonstrates how to fix such errors:
Fixing Color Contrast
Color Contrast errors are listed in the Text and Contrast category of the Pope Tech tool. Users can fix color contrast errors by one of two methods:
Adjust the color in the Canvas rich text editor.
Adjust the contrast by using the sliders in the Pope Tech interface until the interface displays a “Pass” message.
This video demonstrates how to fix such errors:
Fixing Table Captions and Headers
Table errors are listed in the Tables and Lists area of Pope Tech. Using Pope Tech, it is very simple to add a table caption and designate whether the first row or the first column must be the header. This video demonstrates how to fix such errors:
Accessibility Issues Explained, from PopeTech
Click any link below for details about common accessibility issues, why it matters, and what to do to fix/avoid the issue.
Ally will not longer be available after Friday June 30, 2023.
Sensus Access will replace Ally. It will be available to Canvas users starting on Wednesday July 5, 2023.
Ally is a tool that integrates seamlessly into Canvas and makes digital course content more accessible by automatically converting course content (files) uploaded into Canvas into multiple formats for students to select from. CARES funds will continue to make this tool available at least through June 2022.
At MiraCosta, we’re using Ally to automatically provide students with alternate formats of course content (files) that you upload. For example, Word and PDF documents will automatically be offered to students in formats including HTML, ePub, MP3 and more, making it easy for students to receive the content in a way that works for their needs and devices.