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  • Countdown to Canvas: 8 weeks to go
    Exclamation Mark

    To: All faculty
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    To: All faculty
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    Learn the two methods of how to add extra credit to Canvas Grades.

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    Instructors of Canvas classes can add a TA or other MiraCosta College employee to your Canvas course with TA, designer, or observer permissions.
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    DO NOT add students that will be

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    The Canvas faculty Transition Team is offering several Canvas workshops in December. Sign up for these via MyFlex:
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    This

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    Two Canvas workshops will be offered this Friday, November 18, 2016. Sign up for these via MyFlex:
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    which includes at least

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    It is important to verify that all links are working throughout a course. The course link validator tool can help make this task easy for faculty

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    As the instructor, you can decide what kinds of submissions are acceptable. You may allow students to:

    No Submission: Assignments can be created that have

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    Common Blackboard Tasks – Reminder
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    Hello!
    As you have likely heard, MiraCosta College will be transitioning to the Canvas course management system over the next two years. This decision

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    You can rearrange the my Courses module by Term to group all courses by term first and then by course  Or, you can rearrange the courses in

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    Blackboard Logo

    Here are a few websites to help you get started teaching with Blackboard at MiraCosta College.

    How to Log On
    Blackboard is located at: https://blackboard.miracosta.edu
    Log

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  • New Year 2016 Online Ed News You Can Use
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    Topics:

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Countdown to Canvas: 6 weeks to go

In this busy week, just a quick reminder that if you are heading off soon into summerland, please be sure you have extracted everything you need from Blackboard and Moodle, since access to those systems ends on June 30.
See message below for more details.

Further, please consider carefully:

  • Are there old courses that you haven’t taught for some time, but you don’t want to leave behind? Don’t forget those!
  • Are there old courses that someone else in your department taught, but that person has since left MiraCosta, and your department has permission to reuse course content? If so, contact Karen Turpin (kturpin@miracosta.edu) for assistance in bringing such content over to Canvas.

Finally, if you are still getting up to speed on Canvas, keep in mind:

  1. The plethora of great locally-developed and selected Canvas resources available to you.
  2. The 24-7 instructor hotline for Canvas support – it remains available throughout the summer: 1-833-345-2890 and is your best option for quick “how do I do this in Canvas” or “why isn’t Canvas doing what I think it should do” types of questions.
  3. The TIC will be closed for its transformation into the brand-new Teaching & Learning Center during the first part of the summer, but Karen and I are working and available to you throughout the summer – feel free to contact either of us with questions that go beyond what the Canvas hotline can provide.

Jim Julius, Ed.D.
Faculty Director, Online Education


Date: Wednesday, May 9, 2018 at 1:09 PM
Subject: Countdown to Canvas: 8 weeks to go

To: All faculty
CC: IS Deans

Blackboard and Moodle will no longer be options for instruction after the spring semester. The official end of our licenses providing access to Blackboard and Moodle is June 30. Please make sure you have extracted all needed content from all classes by then.

Faculty should consider 3 potential issues:

  1. If you have not yet rebuilt all your classes in Canvas, do you have all class content, resources, materials, etc. that you will need from the old system?
  2. Are you prepared for potential grade challenges on classes that were run in an old system?
  3. If you taught this spring in an old system, what would you do if a student needs to resolve an incomplete?

For much more detail on these issues, please see Considerations in Leaving Blackboard and Moodle.

For some quick guidance on downloading class gradebooks and archives, see directions to do so for Blackboard or for Moodle.

  • Jim

Countdown to Canvas: 8 weeks to go

To: All faculty

Blackboard and Moodle will no longer be options for instruction after the spring semester. The official end of our licenses providing access to Blackboard and Moodle is June 30. Please make sure you have extracted all needed content from all classes by then.

Faculty should consider 3 potential issues:

  1. If you have not yet rebuilt all your classes in Canvas, do you have all class content, resources, materials, etc. that you will need from the old system?
  2. Are you prepared for potential grade challenges on classes that were run in an old system?
  3. If you taught this spring in an old system, what would you do if a student needs to resolve an incomplete?

For much more detail on these issues, please see Considerations in Leaving Blackboard and Moodle

For some quick guidance on downloading class gradebooks and archives, see directions to do so for Blackboard or for Moodle.

 Jim Julius, Ed.D.
Faculty Director, Online Education

Considerations in Leaving Blackboard and Moodle

With the closure of Blackboard and Moodle (“legacy systems”) on June 30, 2018, faculty should consider their obligations and needs regarding the class content and student records that those systems have contained. Here are three primary considerations for faculty:

  1. Export all content from legacy systems to rebuild classes in Canvas if that is still needed.
  2. Access to grade records from legacy system classes in the event of grade challenges.
  3. Need to be able to resolve incompletes for classes that were run in a legacy system this spring.

Please review the following for information and instructions on downloading gradebooks, student work, and entire course archives from your:

See below for more details on the three considerations listed above, as well as one additional possible concern.

Rebuilding Legacy System Classes in Canvas

MiraCosta’s Canvas page for faculty includes all kinds of resources, information, and recommended training materials to help faculty learn Canvas, including information on transitioning from legacy systems to Canvas.

For simple classes where the course management system is used fairly minimally, transitioning to Canvas should be straightforward. For more complex classes, especially hybrid and online classes, faculty typically report that it is a significant investment of time to rebuild in Canvas, but one that is well worthwhile.

Some elements of classes may export from legacy systems and import into Canvas in a useful way. Other elements are best to copy separately and paste into Canvas or re-create altogether. The following resources may be especially useful in helping faculty with this process.

Reference material

Videos of MiraCosta workshops

Maintaining Grade Records in Case of Challenges

For access to grade records, it is each faculty member’s responsibility to download/export what they need from the legacy systems. Please refer to AP 4231 (Grade Changes) for details on the circumstances you need to be aware of.

Resolving Incompletes

With under 10% of our spring 2018 classes running in Blackboard or Moodle, and given the infrequency of this occurrence, this should be a very minor issue. But if it comes up, there are several possibilities for handling this, depending on the work that needs to be completed and how dependent on the course management system it may be:

  • For courses which the instructor has already rebuilt in Canvas and which will work for the student to complete work there, the faculty member can work with Karen Turpin to create a special copy/section of the Canvas course and enroll the student who needs to finish the incomplete.
  • For a Blackboard course that has elements that the student really needs to complete in Blackboard for consistency/coherency, the faculty member can work with Karen Turpin to restore the Blackboard course archive into the free online CourseSites version of Blackboard.
  • In some cases, it may be possible to resolve the incomplete without using a course management system at all. If the instructor has made copies of the content/assignments and grade records, the student work could potentially be done on paper or through digital copies of the course materials.

For advice and assistance with this should it become necessary, please contact Karen Turpin.

One Other Possibility: Audits

There is a fourth consideration that is more for the institution than for faculty: the possibility of outside agencies in the future conducting audits of past classes run in legacy systems.

This is a low-likelihood issue, yet one we do need to account for. There have been a handful of audits of online classes at California community colleges within the last few years; these are typically related to accessibility investigations – either prompted by an Office of Civil Rights complaint or through a random selection of the state auditor. There have also been audits during federal Department of Education investigations of compliance with financial aid regulations and distance education. In such cases, auditors likely would want to be able to view each class in its original form, in the legacy system in which it was offered.

Should such a situation arise, it is likely that MiraCosta would negotiate short-term access to Blackboard and/or Moodle systems as needed in order to meet the needs of the auditors, restoring archives that we have retained institutionally into those systems.

Download Blackboard Gradebook and Course Archive

MiraCosta faculty and student access to Blackboard ends on June 30, 2018. For overall details and advice on the final transition to Canvas, please see Considerations in Leaving Blackboard and Moodle.

This page demonstrates how to download the Blackboard gradebook and an entire course in case they are needed after your access to Blackboard ends. You may also view similar directions for Moodle.

Download Blackboard Gradebook

It is advised that faculty export their course gradebooks on Blackboard so that they are  available to refer to if necessary for grade challenges. (See AP 4231 (Grade Changes) for details on circumstances you may want to consider.)

Here is a short tutorial on how to export your grades from Blackboard to an Excel spreadsheet.

To ensure student privacy, keep gradebook files in a secure location such as your H: (Home Drive). AIS can assist you with the location of the H: drive for secure, backed-up campus data storage.

Download Blackboard Course Archive

Faculty can download an entire course archive from Blackboard as a backup. This file can be provided to a MiraCosta Blackboard administrator to restore with student work if necessary (through June 30, 2019). MiraCosta AIS will also maintain course archives for Blackboard courses.

A faculty member can import the archive file to another Blackboard system (such as CourseSites) or Canvas; however, it will only contain course materials and content without student data. For more information on importing a Blackboard course to Canvas, please see the migration guide from Canvas. For written steps on downloading a Blackboard course archive, see Step A on Exporting/Importing Course Content within Blackboard.

If you are looking for courses from spring 2015 or earlier, please contact Karen Turpin at 760-795-6787 or kturpin@miracosta.edu for assistance.

Download Moodle Gradebook and Backup a Moodle Course

MiraCosta faculty and student access to Moodle ends on June 30, 2018. For overall details and advice on the final transition to Canvas, please see Considerations in Leaving Blackboard and Moodle.

This page demonstrates how to download the Moodle gradebook and an entire course in case they are needed after your access to Moodle ends. You may also view similar directions for Blackboard.

Download Moodle Gradebook

It is advised that faculty export their course gradebooks on Moodle so that they are available to refer to if necessary for grade challenges. (See AP 4231 (Grade Changes) for details on circumstances you may want to consider.)

Here is a short tutorial on how to export your grades from Moodle to an Excel spreadsheet.

To ensure student privacy, keep gradebook files in a secure location such as your H: (Home Drive). AIS can assist you with the location of the H: drive for secure, backed-up campus data storage.

Individual assignments can be downloaded if you want to keep student work. Contact Moodle Support for assistance with downloading individual assignments. Specific directions will be based on the tool you used.

Moodle Support #  1-844-336-1439

Download Moodle Course Archive

Faculty can download an entire course from Moodle as a backup with user data. A faculty member can import the archive file to another Moodle system or Canvas; however, it will only contain course materials and content without student data. For more information on importing a Moodle course to Canvas, please see the migration guide from Canvas.

MiraCosta Online Ed is archiving all Moodle courses and storing them on AIS secure servers. We will work with the faculty case by case if the archive needs to be restored in the future for legal purposes.

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