Adding faculty evaluators, tutors, SI leaders, and community ed students to Canvas classes

You cannot manually enroll users at the student permission level to your Canvas class.

If you have any of the following, follow the specified directions to have the user enrolled within your course at the student permission level.

  • Faculty Evaluator: Contact Heidi Willis at (760) 795-6827 or hwillis@miracosta.edu in the Office of Instruction when you need to provide access to a peer, your chair, etc. to conduct an evaluation.
  • Tutor: Contact Janine Washabaugh at (760) 757-2121 ext. 7748 or jwashabaugh@miracosta.edu in the Tutoring & Academic Support Center (TASC) .
  • Writing Center SI Leader: Contact Jessica Perez-Corona at (760) 757-2121 ext. 6339 or jperezcorona@miracosta.edu in the Writing Center.
  • Community Education Student: Contact Karen Turpin using the form here or email kturpin@miracosta.edu. Include the confirmation of student enrollment through community education, the SURF ID of the student, and your 4 digit class number.

Also, keep in mind:

To add a TA or other MiraCosta College employee to your Canvas course with TA, designer, or observer permissions, see this set of instructions.

DO NOT attempt to add students to your course on Canvas. Students are automatically enrolled from SURF to your Canvas course several times a day.

You should not add anyone to Canvas as a teacher. Teachers are assigned via SURF.

Student Orientation to Online Learning Information

Each term, Online Education offers multiple 1-hour Student Orientation to Online Learning (SOOL) sessions open to any student. The list of SOOL sessions is available on the TASC Student Workshop site.

The SOOL has the following outcomes:

  • Students will learn habits and attitudes of successful online students
  • Students will be able to effectively select and get started in online classes
  • Students will be able to navigate and use basic course management system tools
  • Students will be able to access key online technical and academic student support resources

The SOOL is offered in-person at Oceanside and San Elijo campuses, as well as online. Student attendance at the SOOL is recorded in SURF so that instructors may require attendance or provide extra credit.

Students who attend the SOOL are enrolled into either a Blackboard or Canvas course that includes extensive information to support student success in online education. The course remains available to the students indefinitely. The Canvas SOOL class is open for anyone to self-enroll in.

The main Online Education page also includes a recorded version of the online SOOL which is open for anyone to view. Watching the recorded version does not make a student eligible to have their attendance recorded in SURF.

Over 2000 students have participated since the SOOL began in 2014. Research shows that over the first three years of the SOOL (2014-15 through 2016-17), 72.8% of those who attended the SOOL in the same or a previous term successfully completed DE courses vs. a 64.7% DE success rate for students who had not attended a SOOL.

Student Orientation to Online Learning Attendance

Any instructor can use SURF to find out which of their students have attended.

  1. Enter SURF, go to a Class Roster page, and scroll to the bottom
  2. Click the “Student Orientation to Online Learning Roster” link (see image below)

Student Orientation Link location on SURF

A PDF should open in a new browser tab or window with a roster showing which students attended an orientation, and on what date. If the roster doesn’t open, please ensure that it wasn’t blocked by a popup blocker.

Selectively Subscribing to a Canvas Discussion Board

Here is a video, from Dr. Robert Kelley, that covers how faculty can selectively subscribe to a discussion board in Canvas (choosing immediate or daily/weekly summary).  The hack is to use a separate student Canvas account, with notifications set up in the student account as desired (immediate or daily/weekly summary).

Video: https://youtu.be/21VOacuxjl8

For example, this approach has application for faculty who would like to provide an ‘Ask A Question’ discussion board for their class (and receive notifications in their inbox for request for help) without being notified all the time for any discussion board post.

Add a TA or other MCC Employee to Canvas

Instructors of Canvas classes can add a TA or other MiraCosta College employee to your Canvas course with TA, designer, or observer permissions.

DO NOT add students to your course on Canvas. Students are automatically enrolled from SURF to your Canvas course several times a day.

You should not add anyone to Canvas as a teacher. Teachers are assigned via SURF.

For Canvas access for other special cases such as faculty evaluators, tutors, writing center supplemental instruction leaders, or community education students, please see this post.

Add a TA or other MCC Employee to Canvas

  1. Enter your Canvas course
  2. Click People on the left course menu
  3. Click the +People button at far right
  4. Select Login IDAdd People
  5. Enter SURF ID of the user in the box.
    • You can enter one user at a time.  Example: jjulius
    • Or multiples with a comma and space between eachExample: jjulius, mparks
  6. Select the appropriate role for the user. ‍
    • Available role options are TA, Teacher, Designer, and Observer (see below for details on these options)
  7. Click the Next button
    • Some IDs may already be used in Canvas at other colleges. If you get a prompt about this, select the ID that is associated with MiraCosta College.
  8. Click the Add Users button

Add user from MiraCosta College

Course Roles Explained

Note: None of the following should be used for evaluators, tutors, SI leaders, or community education students. See separate instructions if you need to add any of those.

Teaching Assistant (TA) Role

  • Primary use: TAs assigned to a specific class to help the instructor.
  • Permissions: TAs have permissions equivalent to the Teacher role. They have all course-level permissions, including the ability to add, edit and delete all content in a course; grade students; edit course settings; and manually add individuals with active Canvas user accounts.
  • Limitations: None.

Teacher

  • Please DO NOT use this role. Teachers are assigned automatically based on SURF.

Designer

  • Primary use: Department staff, content providers, and other instructional support staff.
  • Permissions: Create course content, discussions, announcements, assignments, quizzes, and other content features.
  • Limitations: Designers cannot add other individuals to a course and cannot access grades.

Observer

  • Primary use: Mentors, advisors, and others who need to monitor a student in a course. This is not for course evaluation.
  • Permissions: Observers have access to view course content.
  • Limitations: Observers have no permissions to edit or participate in course activities.
  • See the Canvas guide on the Observer role for more info
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