Download Moodle Gradebook and Backup a Moodle Course

MiraCosta faculty and student access to Moodle ends on June 30, 2018. For overall details and advice on the final transition to Canvas, please see Considerations in Leaving Blackboard and Moodle.

This page demonstrates how to download the Moodle gradebook and an entire course in case they are needed after your access to Moodle ends. You may also view similar directions for Blackboard.

Download Moodle Gradebook

It is advised that faculty export their course gradebooks on Moodle so that they are available to refer to if necessary for grade challenges. (See AP 4231 (Grade Changes) for details on circumstances you may want to consider.)

Here is a short tutorial on how to export your grades from Moodle to an Excel spreadsheet.

To ensure student privacy, keep gradebook files in a secure location such as your H: (Home Drive). AIS can assist you with the location of the H: drive for secure, backed-up campus data storage.

Individual assignments can be downloaded if you want to keep student work. Contact Moodle Support for assistance with downloading individual assignments. Specific directions will be based on the tool you used.

Moodle Support #  1-844-336-1439

Download Moodle Course Archive

Faculty can download an entire course from Moodle as a backup with user data. A faculty member can import the archive file to another Moodle system or Canvas; however, it will only contain course materials and content without student data. For more information on importing a Moodle course to Canvas, please see the migration guide from Canvas.

MiraCosta Online Ed is archiving all Moodle courses and storing them on AIS secure servers. We will work with the faculty case by case if the archive needs to be restored in the future for legal purposes.

Countdown to Canvas: 10 weeks to go

To: All faculty

Blackboard and Moodle will no longer be options for instruction after the spring semester. The official end of our licenses providing access to Blackboard and Moodle is June 30. Please make sure you have extracted all content from all classes for rebuilding in Canvas by then.

This week the final 4-week online MiraCosta Introduction to Teaching with Canvas class begins. Learn more and sign up if you’re interested.
For those who have signed up, watch for an email later today or tomorrow on how to get started.

Next week I’ll start sending more detailed tips about moving classes into Canvas for those who still have that work ahead of them.

Jim Julius, Ed.D.
Faculty Director, Online Education

Adios, Bb and Moodle – Completion of Canvas transition #1

To: All faculty

All fall and summer classes are available now in Canvas for you to begin preparations. Blackboard and Moodle will no longer be options for instruction after the spring semester.

The official end of our licenses providing access to Blackboard and Moodle is June 30. Prior to that, please make sure you have extracted all content from all classes for rebuilding in Canvas.

If you have been teaching classes in Blackboard or Moodle this year, and you have the possibility of needing to work with a student after June 30 to resolve a grade dispute and/or finish an incomplete class, you’ll need to be extra-careful to retain all the records that may be important such as grade details, your feedback to the student, and so on.

If you are still learning Canvas, we have one more upcoming 4-week online Introduction to Teaching with Canvas class, starting Monday, April 23. Learn more and sign up if you’re interested.

Going forward, I will be sending a weekly countdown message with reminders, tips, and recommendations until the closure of Blackboard and Moodle.

Tip #1: Explore the many MiraCosta-specific Canvas resources available to you, including resources specifically about transitioning from Blackboard to Canvas, many of which were created by MiraCosta faculty from the Canvas Transition Team.

Jim Julius, Ed.D.
Faculty Director, Online Education

UDOIT – Universal Design Online Inspection Tool

UDOIT UNIVERSAL DESIGN ONLINE CONTENT INSPECTION TOOL

What is UDOIT?

The Universal Design Online Content Inspection Tool, or UDOIT (pronounced, “You Do It”) enables faculty to identify accessibility issues in Canvas courses at MiraCosta College. It will scan a course, generate a report, and provide resources on how to address common accessibility issues. It was created by the Center for Distributed Learning (CDL) at the University of Central Florida (CDL)

What does it do?

UDOIT will identify “errors” and provide “suggestions” in the following areas of your course:

Announcements
Assignments
Discussions
Files (i.e., .html files)
Pages
Syllabus
Module URLs

It will check for the appropriate use of the following:

Use of headings in page structure
Alternative text for images
Table headers
Color contrast
Video captions

Please note: some items cannot be examined by UDOIT. These include external documents and some videos/audio files for captioning/transcripts.

Enable UDOIT within your Canvas Course and Run an Accessibility Report

More Information about Accessibility

Canvas End of Semester / Term

The following will help instructors understand how the end of semester is handled in Canvas, and how to update related Canvas course settings if necessary. By default, students who complete a class continue to have read-only access to the concluded class’s course materials, discussions, and grades. If you wish to restrict concluded class access, you must change the class settings before the end of the term, or get a Canvas administrator to help you after the end of the term.

Everything below applies to typical term-based Canvas classes. Canvas sandbox classes and Canvas shells used for organizations, departments, groups, etc. are not tied to any particular terms and thus remain available indefinitely.

Closing your Course

There is nothing you have to do to close your Canvas course; at the term end date (see below), your course will be set to Concluded status and moved onto the Past Enrollments course list for you and your students. By default you and your students will continue to have read-only access to the course.

Canvas Term End Dates

SemesterDateTime
Fall 2017Dec 3112 am
Spring 2018June 212 am
Summer 2018August 11 12 am

Concluded Course Access

For both instructors and students, concluded courses can be found by clicking Courses in the main Canvas menu, then the All Courses link. Concluded courses are listed there under Past Enrollments. Concluded courses may not be moved back onto the Dashboard – they must be accessed in this way.

Instructors can perform the following actions with a concluded course

Instructors cannot perform the following actions within a concluded course (do these before the end of the term!)

  • Edit course content
  • Edit Grades
  • View/download Analytics
  • View/download Item Analysis within Quizzes
  • Send a message to the class within Canvas
  • Change class access settings
  • Change class navigation

Students can perform the following actions by default within a concluded course

  • View Grades
  • View course content
  • View Discussions and Assignments
  • Send a message to the instructor

Students cannot perform the following actions within a concluded course

  • View Quiz questions and answers
  • Submit discussions, assignments, quizzes, and other course activities

Restricting Students from Viewing a Completed Course

As described above, by default in Canvas, students have ongoing read-only access to course content in Canvas after the term ends. This can be a great feature, allowing students to review key learning resources from previous semesters. If, however, you wish to limit this access, follow one of the methods below before the end of the term. (If you need to make these changes to a course that is already concluded, contact Karen Turpin for assistance at kturpin@miracosta.edu or 760-795-6787.)

Method 1: Hide Course Navigation menu links

If an instructor would like to limit access to major areas of course content, one method is to hide Navigation menu links. Note that if Navigation menu links are hidden, the instructor will also be unable to access them after the course concludes. This may be appropriate if you would like to leave Grades available to students, yet close off certain course content. The instructor may copy the course into another course to regain access to hidden menu items.

How to hide Course Navigation menu links

  1. Click Settings in the Canvas course menu
  2. Click Navigation in the tabs at the top.
  3. Drag and drop the menu items from the top (viewable) area to the bottom (hidden) area or click the gear icon to the right of the menu item and select disable.
  4. Click the Save button.

Method 2: Unpublish select course content

For more fine-grained control, certain course content such as files, pages, modules, or module items (but not assignments or discussions where students have participated) may be unpublished. As with the Navigation menu, unpublished items are also inaccessible to the instructor after the course concludes. This may be useful if you want students to be able to access most course content, but have select content that you prefer not to be accessed/shared in the future. The instructor may copy the course into another course to regain access to unpublished content.

Method 3: Restrict students from accessing entire course after end date

If an instructor would prefer the entire course and its course materials not be visible to students after the course end date:

  1. Click Settings in the Canvas course menu
  2. Select the checkbox for ‘Restrict students from viewing course after end date’Restrict past end date
  3. Click the Update Course Details button.

This option will completely remove the course from the student’s view in Past Enrollments. Students will not see the course and will have no access to course materials or grades. Instructors will continue to be able to access the course in Past Enrollments.

Resolving Incompletes

If you have assigned a student an incomplete ‘I‘ grade for the semester contact Karen Turpin at kturpin@miracosta.edu or 760-795-6787 as soon as the paperwork is complete with Admissions and Records. Karen will create a new Canvas course section based on the original course.  This new section will allow the student access to the course with the ability to submit work, and will give you access to grade the student’s work, for the time allowable by the Office of Admissions and Records.

Working with Concluded Courses to Build New Courses

As noted above, you may always export a concluded course for import back into Canvas (Text instructions), or use a concluded course as the source for copying into a new course (Text instructions | Video tutorial). If you wish to update the content of a concluded course for use in the future, but you do not have a current term course in which to do that, you may wish to request a Sandbox course to copy into and work with, since you cannot edit a concluded course directly.

Teaching a short course and/or need to close your course prior to the official term end date?

You can manually end your course by updating the course end date.

To change the Course Start and/or End Date

  1. Click on Settings in the Canvas course menu
  2. Change the Course Start and End Dates to reflect when you want students to have full access to the course.
  3. Select the checkbox for Users can only participate in this course between these dates.
  4. Click the Update Course Details button.

In the example below, students will not be able to access the course, even if it is published, until Jan 16 at 12 am. The students will no longer be able to participate in the course after May 30  at 5 pm and the course will be visible to students in the ‘Past Enrollments’ list by clicking on Courses, then All Courses.

Start / End Term Canvas Dates

  • Note: If you select a course end date prior to the official end of term date, but do not check the box Users can only participate in this course between these dates, students will still be able to actively participate in the course until the official Canvas end of term (as shown in the table above).

 

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