MiraCosta Online Ed Tips & Reminders: 2025 Year-end

Dear MiraCosta Faculty, 

Here are a few reminders, resources, and opportunities as 2025 comes to a close!

Canvas End of Term Support and Reminders

After Dec. 31, your fall Canvas classes go into read-only mode for you and your students, and move from the Canvas Dashboard to the Past Enrollments area of Canvas (select Courses at left in Canvas, then All Courses to see Past Enrollment courses). If you wish to remove access to any of your course materials for your current students beyond this semester, you need to do so by Dec. 31. Review our Canvas end-of-term guide for details. It also discusses what you need to do if you have any students who will receive Incomplete grades, as well as what to do if you wish to close course access sooner than Dec. 31. If you’d like help with any semester wrap-up tasks, and/or as you begin working on spring classes, you can consult with our Instructional Designer, Nadia Khan (click the link to schedule a time). 

ZTC/OER Support and Reminders

For those teaching spring classes that are Zero- or Low-Textbook Cost, if you haven’t yet done so, please update your course section ZTC/LTC designations in SURF. For folks looking for support building spring ZTC classes or just exploring the use of OER, you can book a consult with our ZTC/OER Instructional Designer, Stephanie Kelley (click the link to schedule a time).

If You’re Already Thinking About Spring

  • Stop! Chill out. Rest.
  • Ok, if you insist … remember that in 2025 we added two nifty tools to streamline your Canvas course copy and reuse processes:
    • Adjust-All – makes copying previous Canvas courses for reuse a lot easier. It enables you to change all course item due dates and announcement publication dates in one place, rather than having to access each item individually.
    • TidyUP – makes it quick and simple to identify and delete files, folders, pages, and assignments that are no longer in use, making your Canvas course less cumbersome and easier for you and your students to use. Do this before copying current courses forward!
  • An exciting new tool is coming very soon to our Canvas – DesignPlus. If you love visually engaging, beautifully designed Canvas courses but despise the technical challenges, accessibility concerns, and time required to do that, this tool will be an option worth exploring. See the DesignPlus website for a preview! More info to come once we have it set up in our Canvas system.
  • @ONE online teaching courses are open to all California Community College faculty. Some are self-paced and available anytime. Facilitated spring courses are open for enrollment now, and are completely free. They’ll fill, so sign up now if you’re interested!
  • Submit a proposal (due Jan. 31) for the Online Teaching Conference (June 23-25, Anaheim). MiraCosta faculty who present can have all travel expenses covered from the Online Ed budget!

Happy break!

– Jim

Jim Julius, Ed.D.
Faculty Coordinator, Online Education

Nov 2025 Online Ed and OER/ZTC reminders & events

Hello colleagues –

It’s a super busy time but there’s some important online education and ZTC reminders and info about upcoming events here that I hope you’ll scan!

  • Report Canvas issues to Canvas support! In the wake of the AWS outage a couple weeks ago which took Canvas down for over 12 hours, we’re continuing to hear rumors of Canvas errors cropping up, but we aren’t seeing a bump in issues being reported to Canvas. Please do use the Canvas support system (hit Tech Help in Canvas at bottom left to see your options) to report concerns, both to help you and your students, and to ensure that if there is a larger issue going on, it’s more quickly elevated for Canvas to deal with and/or for us at MiraCosta to be aware of.
  • Spring Schedule is Out! So …
    • Course sections assigned to you in SURF now have shells available for you to work with (in Canvas, select Courses on the left, then All Courses to see upcoming classes that aren’t yet on your dashboard).
    • Make sure your Zero Textbook Cost and Low Textbook Cost spring course sections are marked as such in SURF. (See directions)
  • Online Teaching Conference call for proposals is open through January 31 – MiraCostans who have a proposal accepted can get all travel expenses covered from the Online Ed budget!
  • San Diego CCD invites you to their 2025 Distance Education Summit – Friday, Nov. 14 on Zoom and/or in person! See details (some of which are still being finalized) and if you’d like to attend in person, please let me know. No registration required to attend any of the Zoom sessions.

Finally, please see below for the latest from the ASCCC Open Educational Resources Initiative (OERI) – there are tons of great general and discipline-specific webinars this month.

Please let me know if you have any questions about anything online or OER/ZTC related!

– Jim

Jim Julius, Ed.D.
Faculty Coordinator, Online Education

YouTube Migration Tool in Canvas

For a distraction-free, seamless learning experience, you can migrate embedded YouTube videos in Canvas into Studio, whether they were added with embed code or through the YouTube LTI.

In September 2025, Canvas Studio implemented the YouTube Player for Education. Starting September 22, 2025 any existing or new YouTube videos added to Canvas may display ads. To avoid this you can migrate the videos manually to Canvas Studio or use the YouTube Migration tool in Canvas. The YouTube Migration tool helps teachers identify videos in their course that may display ads.

What happens when you migrate YouTube videos into Studio?

  • No ads or pop-ups will appear during playback.
  • Overlays (like recommendations, channel info, or “watch later” buttons) are removed.
  • You gain Studio tools, including analytics to see how students watch your videos.
  • Captions are preserved (only for videos with ‘public’ visibility).

Migration options

YouTube Migration Tool

Watch this video to learn how to use the Migration Tool in Canvas to migrate any YouTube videos in your course.

Scan Embedded YouTube Videos

You can use the migration tool via the Course Navigation Menu. It is only visible to teachers and appears at the bottom of the course navigation menu on the left.

In Course Navigation, click the YouTube Migration link [1]. To filter embedded YouTube videos, click the Scan Course button [2].

A list displays the Canvas resources where the YouTube videos are embedded [3], the content type [4], and the number of YouTube content detected for each Canvas resource [5].

To migrate the videos into Studio content, click the Review button [6].

To learn more about the YouTube video migration tool visit the YouTube Player for Education FAQs page. In addition the Canvas resource on how to migrate embedded YouTube videos page provides step-by-step instructions and additional resources.

Important!

  • Only embedded videos and videos added through the YouTube LTI can be migrated through the Migration tool. YouTube links (which are external) cannot be migrated.
  • The migrated videos will only be visible in the Studio ‘Course Collection’; these will not be visible/available through the Studio user library. However, YouTube videos directly added to Studio will be available in the user library.
  • Migrated YouTube videos will NOT import in a different Canvas account when shared through Canvas Commons. These will, however, import within the MiraCosta instance of Canvas.
  • Captions will NOT automatically appear for migrated videos set to ‘unlisted’ visibility. Captions will need to be created or uploaded for such ‘unlisted’ YouTube videos. Caption will automatically appear for any migrated YouTube video set to ‘public’ visibility.

For more information or if you have questions, please contact Nadia Khan: nkhan@miracosta.edu

Downloading Zoom Recordings and more….

Beginning October 2, 2025, all Zoom recordings created between 2017 and July 31, 2024, will be automatically deleted in accordance with the California Community Colleges Chancellor’s Office directive. It is advised to download all Zoom recordings that you would like to keep prior to this date and hosting those Zoom recordings on an alternate media server.

Step 1: Download the Zoom recording files.

View a webinar by Jill Ringer that will walk you through the Zoom download process.

View a handout on how to download Zoom recordings.

Step 2: Upload your Zoom recording files to a streaming media service.

Canvas Studio

This option is integrated directly in Canvas. At this time we do not have any storage limits so this is the most ideal and probably easiest place to store your Zoom recordings. For future zoom recordings you can even have those recordings automatically upload to Canvas Studio.

Canvas Studio

Here are some guides that will walk you through the process of uploading video files & using Canvas Studio.

Zoom Connection to Canvas Studio

Canvas Studio supports an integration with Zoom that allows Zoom to automatically upload future recorded meetings into Studio. Here is how you can authorize the Studio Zoom integration in your Canvas Studio Settings.

Zoom Video Migration FAQs

How do I ensure that the video captions also migrate?

If downloading the video to your computer and saving it to One Drive, make sure to also save the .cc.vtt file and add it to the MP4 file.

Canvas Studio generates auto captions to all Zoom videos uploaded to its library. Be sure to review the captions for accuracy.

Who do I contact if I need help?

Got questions?

Contact the following:

ITS Helpdesk: (760) 795-6850

Jill Ringer from ITS: jringer@miracosta.edu

Karen Turpin: kturpin@miracosta.edu

Nadia Khan: nkhan@miracosta.edu

LabArchives Electronic Lab Notebook

LabArchives

LabArchives is an electronic lab notebook that can help instructors and learners better manage, share, and publish research notes, data, protocols, and related documents.

MiraCosta College’s  institutional license gives all  MiraCosta College students, staff, and faculty free access to LabArchives. Log on with your MCC login and password to access LabArchives. Faculty can also integrate Lab Archives with Canvas.

Features of LabArchives

  • Share and collaborate on notebooks by multiple parties.
  • Store multiple file types, including images, GraphPad Prism, FlowJo, PDFs, and Office documents
  • Create templates, forms, and custom applications for routine laboratory tasks.
  • Instructors can provide feedback on students’ notebooks.
  • Storage of every version of every file, recording the date, time, and username.

Faculty LabArchives Help and FAQs

Need Help?

LabArchives Information for your Students

The MiraCosta College ITS Help Desk can assist your students with Canvas and LabArchives.

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