Message to Summer and Fall DE Instructors

Hello – as an instructor of a summer and/or fall online/hybrid class at MiraCosta, the following information and action items are especially for you.

1. Update Online Class Schedule

It’s time to update the MiraCosta Online Course Schedule. It is VERY important that you complete this. Students use this information during registration and after enrolling to find out more about your class(es). Students have been learning about this resource during the Student Orientation to Online Learning and appreciate having more details about online and hybrid classes.

Providing clear, detailed information helps students (a) determine if your class is right for them, and (b) get ready for success in your course. For fully online classes, students may be anxious about how they are expected to get started. For hybrid classes, students want to know what the expectations are for in-person meetings and/or proctoring. Please add this information! Some instructors include details such as how much time students should expect to commit, what days work will be due for online classes, and/or what course materials are required.

Directions to update your class details on the schedule:

  1. Go to the Online Course Schedule
  2. Click the Faculty Login link at the top right, and log in with your MCC username and password
    3. In the left menu, click on the + symbol to the left of Faculty Preferences (if the + symbol is displaying)
    4. In the left menu, click on Set Preferences (be patient, may take a few moments)
    5. Select the Term if necessary, and then select your class.
    6. If you have information from previous classes, you may copy it to the current class, or provide new information.
    7. Click the Set/Update Preferences button at bottom. A message appears toward the top, “Your preferences have been set for this course.”
    8. You may close the window, or choose a new class to update.

2. Incorporate Online Student Services, and consider tutoring options

Please make your students aware in your syllabus and online environment of online tutoring, online writing center, and the 24×7 online ask-a-librarian service (at upper right). These services are open to all MiraCosta students in any class! Also, the OEI has made its set of student online learning readiness modules open and available to anyone – feel free to link to any that you like.

A new online tutoring option for MiraCosta distance education classes is NetTutor, which is available to MiraCosta as a CCC Online Education Initiative pilot college. NetTutor provides 24×7 coverage of just about any academic subject, and is available via a link embedded within your class course management system environment (Blackboard or Moodle). The link would take students directly to the subject-specific tutoring area with no additional login required. Also with NetTutor, each instructor may specify “Rules of Engagement” that inform tutors about the approach and resources you would like them to use when working with your students. Contact me if you’re interested in NetTutor for your summer or fall class(es).

3. Refer your students to the Student Orientation to Online Learning

Over 1200 MiraCosta students have attended one of these sessions over the last two years. I will offer two online learning orientation sessions this summer and ten in the fall. Please share the schedule with your online/hybrid students and encourage their attendance. You can use SURF to find out which of your students have attended. When you scroll to the bottom of the Class Roster page, and click the “Student Orientation to Online Learning Roster” link, a PDF should open in a new browser tab or window with a roster showing which students attended an orientation, and on what date.

4. Consider the new MiraCosta Online Class Quality Guidelines

In March, the Academic Senate approved online class quality guidelines developed by the MiraCosta Online Educators committee. The document has two parts – (I) Essential elements for all distance education classes as already required in department and college policies and practices, and (II) Good practices featuring principles and examples commonly recommended for consideration in online education. Please take a look at these guidelines and put them to use!

 

MiraCosta transitioning to Canvas

Hello!

As you have likely heard, MiraCosta College will be transitioning to the Canvas course management system over the next two years. This decision was finalized on Friday by the College Council, concluding an in-depth and inclusive process this spring. The attached 6-page document summarizes the evaluation process and provides an overview of the transition timeline and support over the next two years

Some important highlights:

  • Blackboard and Moodle will continue to be available through spring 2018; only Canvas will be supported for MiraCosta classes starting in summer 2018.
  • MiraCosta’s Canvas system will be available to all faculty starting this November.
  • For fall semester instruction, we have a limited license for Canvas, allowing for 400 total users (faculty and students), meaning that we likely can have 10-15 instructors using Canvas for one class each in fall 2016.
  • Faculty who wish to try out Canvas prior to November but who are not part of the fall pilot group may access Canvas for free via https://www.canvaslms.com/try-canvas.
  • See the MiraCosta TIC site with many links for Canvas training and support.
    I am planning to soon send out a call for interest in being one of the 10-15 fall pilot faculty using Canvas for one class. The intent is that this group would be involved over several semesters, and thus this opportunity is open only to full-time faculty. The expectations and support of these faculty are to be negotiated by the district and Faculty Assembly, but if you would like to let me know of your interest in this opportunity, please feel free to let me know. Once the structure has been determined for the pilot group, I will send a message to all full-time faculty.

It is worth noting that over 70 other California Community Colleges have also made the decision to transition to Canvas, including several of our SDICCCA neighbors.

Finally, my thanks to the faculty, staff, students and administrators who participated on the CMS evaluation task force. They accomplished excellent work in a very tight timeframe, and MiraCosta should be confident in the quality of the decision-making process.

Jim Julius, Ed.D.
Faculty Director, Online Education
Vice President, Academic Senate

April Online Ed News You Can Use

Welcome back!

Course Management System Evaluation – STILL TIME FOR YOU TO PROVIDE INPUT!

Thanks to all who have responded to the CMS evaluation survey to help our task force choose between Blackboard, Moodle and Canvas. If you haven’t yet done so, please see http://miracosta.edu/cms-eval for background on the evaluation, and by this Thursday morning, faculty may complete the feedback process detailed at:

https://tic.miracosta.edu/campus-teaching-technologies/cms-evaluation-2016/cms-evaluation-2016-faculty-experience

Student Orientation to Online Learning – TUESDAY and WEDNESDAY

Two final SOOL sessions (especially for late-start online students) will be offered on 3/29 (4 pm) and 3/30 (9 am), both online.

Any instructor can now use SURF to find out which of their students have attended. Scroll to the bottom of any SURF Class Roster page, and click the “Student Orientation to Online Learning Roster” link to get a PDF showing which students attended an orientation, and on what date.

MiraCosta Online Class Quality Guidelines

In March, the Academic Senate approved online class quality guidelines developed by the MiraCosta Online Educators committee. The document has two parts – (I) Essential elements for all distance education classes as already required in department and college policies and practices, and (II) Good practices featuring principles and examples commonly recommended for consideration in online education. Please take a look at these guidelines and use them as you “develop and redesign online classes” and to “foster conversation in departments about online instruction.”

Open Educational Resources Adoption Grant for 2016-17

MiraCosta will be submitting a grant to support the adoption of Open Educational Resources (OER) in 2016-17 in order to reduce course material costs for students. I’ve been in touch with a number of interested departments and faculty, but if you’d like to learn more about OER or are interested to hear more about how these funds might provide support for you and your students, please contact me.

Online Teaching Conference

MiraCosta College has been sending great groups of faculty to OTC for several years. It’s again in San Diego, June 16-17 – see the conference website for details. It’s likely that Online Education will have budget to again support attendance for a number of faculty. If you are interested, please send me an email (jjulius@miracosta.edu) letting me know which hybrid/online classes you expect to teach in summer or fall (if any), and when the last time was that you attended OTC (if ever). Likely my budget can support registration and parking/mileage, but not hotel stays.

Professional Learning Opportunities (got Flex?)

  • The ASCCC is holding a regional meeting on Online Education at Glendale College on Saturday, April 9. I am happy to support faculty attendance – let me know if you are interested.
  • Check out recorded archives of past Online Education workshops .
  • Take @One’s free, self-paced Introduction to Teaching with Canvas if you’re curious about the Canvas course management system.

Jim Julius, Ed.D.
Faculty Director, Online Education
Vice President, Academic Senate

March Online Ed News You Can Use

Course Management System Evaluation Update

The task force of faculty, staff, students, and administrators is working hard on this, and March will be a big month for getting your input. See http://miracosta.edu/cms-eval to view the 1-hour Canvas, Blackboard, and Moodle demonstration videos from Flex week, and to see details on our evaluation process. You can also learn there how to get access to Canvas, the latest Blackboard Ultra, and Moodle, if you’d like to try any of the systems out for yourself. Stay tuned for more from the task force!

Student Orientation to Online Learning Attendance Reporting

Almost 300 students have attended a Student Orientation to Online Learning this semester, bringing the total to nearly 1200 students since we began offering this two years ago. I’m very happy to announce that any instructor can now use SURF to find out which of their students have attended. When you scroll to the bottom of the Class Roster page, and click the “Student Orientation to Online Learning Roster” link, a PDF should open in a new browser tab or window with a roster showing which students attended an orientation, and on what date. If the roster doesn’t open, please ensure that it wasn’t blocked by a popup blocker. Two final SOOL sessions will be offered on 3/29 and 3/30.

Open Educational Resources Support

Recent legislation (AB 798) makes $50,000 per college available to support the development and adoption of Open Educational Resources (OER) in order to reduce textbook costs to students. Support for OER is an item in the Online Education Plan, but OER, while often digital, can also be in print and can be used in any class. If you’d like to learn more about OER or are interested to hear more about how these funds might provide support for you and your students, please contact me.

TIC Resources: Now with iPad Pro!

Remember that OC 1253, the Technology/Teaching Innovation Center, includes workstations, software, and a space for faculty to work in a supportive environment. We also have laptops, netbooks, tablets, and more available for checkout, if you’d like to explore a new tool and/or check out how your online class looks on different devices. Our newest devices are two iPad Pros. Visit the Tools in the TIC webpage to learn more.

Online Education Initiative (OEI) Update

MiraCosta College is one of 24 OEI pilot colleges; two of our faculty have been actively teaching OEI pilot classes and several others are moving toward doing so. Eight of the pilot colleges are planning to pilot the OEI Course Exchange this fall; MiraCosta at present is not slated to do so until fall of 2017. However, many resources are already available to all MiraCosta online instructors through the OEI. See the latest update from OEI’s director to learn more.

Professional Learning Opportunities (got Flex?)

  • The ASCCC is holding a regional meeting on Online Education at Glendale College on Saturday, April 9. I can support faculty attendance – let me know if you are interested.
  • The Online Teaching Conference is returning to San Diego this June. If you have been accepted as a presenter, please let me know! I’ll begin recruiting general faculty interest around spring break (early bird registration ends April 15).
  • Are you interested in becoming a peer course reviewer for the OEI, or just learning more about the OEI course rubric? 1-day workshops are coming up, with the closest this Friday 3/4 at Orange Coast College. I can support faculty attendance – let me know if you are interested.
  • The University of Central Florida is running a free, open course called Becoming a Blended Learning Designer this spring – it started a week ago so check it out!
  • March 7-11 is Open Education Week with all kinds of free online presentations and learning opportunities.
  • Check out recorded archives of past Online Education workshops .
  • Take @One’s free, self-paced Introduction to Teaching with Canvas if you’re curious about the Canvas course management system.

– Jim

Jim Julius, Ed.D.
Faculty Director, Online Education
Vice President, Academic Senate

CMS Evaluation 2016

In spring 2016, MiraCosta College conducted a re-evaluation of its course management system (CMS). This site served as a key resource during the process; now it remains as documentation of how the decision was made. You may also view/download a 6-page document describing the selection of Canvas and recommendations for a 2-year transition period from Blackboard and Moodle to Canvas.

Spring 2016 CMS Evaluation Timeline

  • January: Blackboard, Moodle, and Canvas conduct one-hour in-person presentations/demonstrations during Flex week. You may view slides from the introduction to the day by Jim Julius .
  • February: CMS Evaluation taskforce begins the process, dividing into subcommittees: Decision Analysis, Input Gathering, and Public Relations. (see below for details)
  • March: Intensive gathering of feedback from stakeholders including faculty, students, and IT staff (see below for details)
  • late March/early April: Analysis of feedback and final recommendation from taskforce
  • April 8: Academic Affairs Committee acts on taskforce recommendation
  • April-May: Governance Councils act on recommendation
  • May: College Council takes final action on recommendation

March 2016 Hands-On Feedback Opportunities

All faculty, staff, and students were invited to try out Blackboard, Moodle, and Canvas in OC 1201 (library computer classroom) on Tuesday, March 15, 12-4 pm and Friday, March 18, 12-3 pm.

Participants who test drove the systems were asked to complete a survey on their thoughts and preferences. Their feedback was invaluable in helping the Course Management System Evaluation Task Force reach its recommendation. No appointment was needed. Participants dropped in when they had time to give each system a good look and provide feedback. Flex credit was available for faculty.

All faculty, staff, and students were also able to to try out the systems and provide feedback on their own without coming to the lab.

The feedback may be viewed:

Trying out Blackboard, Moodle, and Canvas

In addition to the structured hands-on opportunities described above, faculty could further explore each system in more of a “sandbox” environment:

  • Blackboard: Those who wanted to try the next-generation Blackboard “Ultra” system were able to request access.
  • Moodle: Those who wanted to try MiraCosta’s Moodle system were able to request access.
  • Canvas: All MiraCosta faculty had access to MiraCosta’s OEI Canvas system for the purpose of trying out Canvas (not teaching live classes).

CMS Evaluation Taskforce and Subcommittees

The taskforce’s charge: Develop a recommendation regarding course management system selection to meet MiraCosta’s strategic online learning needs for the next five years.

The taskforce was made up of full- and part-time faculty, classified, student, and administrative representatives. Each taskforce member was also a member of either the Decision Analysis (DA), Input Gathering (IG), or Public Relations (PR) subcommittee.

  • Faculty: Sam Arenivar (DA), Adrean Askerneese (PR), Joanne Carrubba (DA), Mike Deschamps (PR), Billy Gunn (IG), Julie Harland (IG), Jeff Ihara (DA), Jim Julius (PR), Robert Kelley (DA), Richard Ma (IG), Angela Senigaglia (PR)
  • Classified: Robert Erichsen (IG), Karen Korstad (PR), Charlie Medina (IG), Steve Schultz (DA)
  • Administrator: Mike Fino (DA), Mario Valente (DA)
  • Student: Perla Davis (IG), Omar Jimenez (DA), Margo Newkirk (PR)

Taskforce and Subcommittee Leadership: Jim Julius was selected as the Taskforce chair at its initial meeting on 2/1/16. Mike Fino chaired the DA subcommittee with support from Sam Arenivar as the DA facilitator. Billy Gunn chaired the IG subcommittee. Mike Deschamps and Karen Korstad co-chaired the PR subcommittee.

The final decision was arrived at through the task force’s use of the Decision Analysis methodology. You may view the CMS DA final ratings, which show that Canvas was rated superior on 62 out of the 71 separate criteria identified.

FAQs and Further Information

Q1. Where can I get more background on CMSs in general?

A little Google searching will go a long way. Course management systems are widely used, but receive far more criticism than love from those who write about them. Here are a few recommended (recent, reasonably unbiased) places to start:

Q2. What’s going on with CMSs at other California Community Colleges?

Up to 2015, most California Community Colleges used either Blackboard or Moodle as their CMS; other CMSs in use included Etudes, Desire2Learn, and Canvas. As of this writing (February 2016) between 40 and 50 colleges have committed to switching to Canvas, and many more are expected to do the same in the near future.

Some examples of other CCC websites about their process for considering (or switching) to Canvas:

  • College of the Canyons
  • Santa Rosa JC
  • Grossmont College
  • Southwestern College

Within the SDICCCA region, Imperial Valley College, Grossmont-Cuyamaca, and Southwestern also made decisions in spring 2016 to transition to Canvas. Palomar is currently piloting Canvas, and the San Diego CC district is currently in the midst of a major change to their student information system and thus has been holding off on CMS evaluation.

Q3. How important is a course management system for MiraCosta students and faculty?

A course management system is used by nearly every student and the vast majority of faculty at MiraCosta College. It’s a critical tool for communication, collaboration, assignment and grade management, and course material distribution in not only 100% online and hybrid classes, but most on-ground classes as well.

In fall 2015, nearly 89% of all MiraCosta credit classes used Blackboard or Moodle. Of all 1,589 credit and non-credit classes, 1,295 used Blackboard and 58 used Moodle.

Use of a MiraCosta course management system enables all of our 100% online classes to remain in compliance with federal authentication requirements for distance education, which are represented in MiraCosta Administrative Procedure 4105.

Q4. Why and how is MiraCosta doing a CMS evaluation now?

The MiraCosta Online Educators committee has been discussing for some time the possibility of re-evaluating the College’s course management system(s). Most colleges and universities do this periodically to assess whether their current system remains the best choice as products emerge and change, and institutional priorities and goals for online education evolve. The 2015-18 Online Education Plan (written in early 2015) therefore included an action to re-evaluate its course management system.

In spring 2015, the CCC Online Education Initiative announced that Canvas was selected as the Common Course Management System and would be available at no charge to all CCCs.

Early in the fall 2015 semester, the MiraCosta Online Educators committee recommended initiating a CMS evaluation in the 2015-16 academic year, and in Nov. 2015, college leadership and MOE representatives agreed on the composition and charge for a CMS evaluation task force, as well as the inclusion of Blackboard, Moodle, and Canvas as the “contenders.”

In Dec. 2015, the Steering Committee routed responsibility for the task force’s decision through the Academic Affairs Committee; the decision will then be reviewed by the four governance councils: Academic Senate, Classified Senate Council, Associated Student Government Council, and Administrative Council.

Q5. Which course management systems have been used at MiraCosta?

Blackboard has been in use since Feb. 2004; Moodle has been another option since Aug. 2007. Etudes was also an option for MiraCosta faculty from July 2008 until June 2011. Note that MiraCosta is quite unusual within higher education in supporting multiple course management systems for use across the entire institution.

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