S.A.F.E. Topics Vol. 1, No. 8 April 8, 2020

Going Remote – Supporting Ourselves

In the eighth episode of the S.A.F.E. Topics podcast, we continue our special series on Going Remote. As we enter the second week of remote instruction, hosts Sean and curry were joined by Casey McFarland (Kinesiology), Jeff Murico (Religion/Philosophy), Thao Ha (Sociology), and Rachel Hastings (Communication) to discuss how we can continue moving forward as faculty and for our students.

What to listen for:

  • The importance of moving.
  • Taking care of our pets during these times.
  • “Corona cut” hair cuts.
  • The realities of working from home.
  • “Silent struggles.”
  • Ensuring our students get adequate resources.
  • Being flexible, forgiving, and structured.
  • Humanizing our experiences.
  • Practicing mindfulness and being in the moment.
  • Goals and routines.
  • “The Attitude of Gratitude”
  • Different perspectives on this moment in history.

You can connect with the S.A.F.E. Topics podcast on Instagram: @safetopics_podcast and share this podcast with this link.

The S.A.F.E. Topics Team:
curry mitchell – Faculty, Letters (Co-host)
Sean Davis – Faculty, Sociology (Co-host)
Kelly Barnett – Intern and Music Technology Student (Audio Editor)
James Garcia – SDICCCA Fellow and Associate Faculty, Sociology (Show Notes)

Zoom security advice for MiraCosta faculty

To: All MiraCosta faculty and deans

Quick takeaways for Zoom-using faculty from this email:

(1) Use Waiting Rooms, not passwords;

(2) If you use the ConferZoom LTI in Canvas, discontinue that and use conferzoom.org directly.

Details:

As you are likely aware, “Zoombombing” has been in the news. A few incidents have even happened at MiraCosta. Though some, including Zoom, have recommended or required passwords for Zoom meetings in response, it’s also increasingly clear that many or most of these incidents are occurring when students share Zoom meeting access information with others who are looking to cause mischief or worse. Passwords will not stop intruders like this.

Therefore we recommend that you:

  • ask students to access your Zoom meetings using their real names;
  • remind students that it is a violation of student responsibilities to share Zoom meeting access information with others outside of their class;
  • use Zoom’s Waiting Room feature to screen participants.

Please review some tips (with links to tutorials) about how to use the Zoom Waiting Room. If you haven’t already checked it out, please also see our 2-page Zoom tips document, which includes lots of recommendations for running a secure and smooth Zoom meeting.

ALSO: If you have been using Zoom through the ConferZoom LTI in Canvas:

  • Passwords appear to have been imposed upon all your meetings this week. We do not understand why this occurred (and it hasn’t happened to anyone who uses ConferZoom direclty), but it is causing problems for many students.
  • If you create new meetings through the ConferZoom LTI, passwords are included.
  • You are not able to use the Zoom Waiting Room for meetings created through the ConferZoom LTI.


Therefore we recommend discontinuing use of the ConferZoom LTI tool in Canvas. Rather, schedule and manage your ConferZoom meetings and recordings directly through http://conferzoom.org and share the links to your meetings/recordings with your students inside Canvas.

If you have any questions about any of this, please do not hesitate to reach out to me.

– Jim

To: All MiraCosta faculty and deans

Quick takeaways for Zoom-using faculty from this email:

(1) Use Waiting Rooms, not passwords;

(2) If you use the ConferZoom LTI in Canvas, discontinue that and use conferzoom.org directly.

Details:

As you are likely aware, “Zoombombing” has been in the news. A few incidents have even happened at MiraCosta. Though some, including Zoom, have recommended or required passwords for Zoom meetings in response, it’s also increasingly clear that many or most of these incidents are occurring when students share Zoom meeting access information with others who are looking to cause mischief or worse. Passwords will not stop intruders like this.

Therefore we recommend that you:

  • ask students to access your Zoom meetings using their real names;
  • remind students that it is a violation of student responsibilities to share Zoom meeting access information with others outside of their class;
  • use Zoom’s Waiting Room feature to screen participants.

Please review some tips (with links to tutorials) about how to use the Zoom Waiting Room. If you haven’t already checked it out, please also see our 2-page Zoom tips document, which includes lots of recommendations for running a secure and smooth Zoom meeting.

ALSO: If you have been using Zoom through the ConferZoom LTI in Canvas:

  • Passwords appear to have been imposed upon all your meetings this week. We do not understand why this occurred (and it hasn’t happened to anyone who uses ConferZoom directly), but it is causing problems for many students.
  • If you create new meetings through the ConferZoom LTI, passwords are included.
  • You are not able to use the Zoom Waiting Room for meetings created through the ConferZoom LTI.


Therefore we recommend discontinuing use of the ConferZoom LTI tool in Canvas. Rather, schedule and manage your ConferZoom meetings and recordings directly through http://conferzoom.org and share the links to your meetings/recordings with your students inside Canvas.

If you have any questions about any of this, please do not hesitate to reach out to me.

Jim Julius, Ed.D.
jjulius@miracosta.edu

Remote Instruction – Ongoing Resources and Support (Thursday, April 2, 2020)

Remote Instruction MiraCosta College

Hello, Faculty Community! 
We are nearly at the end of our first week of remote instruction and we want to make sure you are getting the support you need to make the most of the rest of the spring semester. Below, we have included some external professional learning opportunities, MiraCosta-developed resources, and ways to stay connected to support for anything that comes up! 

We are offering multiple Student Orientation to Online Learning workshops this week and next especially in support of students new to online learning – please direct your students to the signup form.

After consultation with Academic Senate leadership and our PDP Committee Chair, we are pleased to inform you that all of the workshops, 1-1 support, and external webinars that were offered last week are FLEX-eligible. The following upcoming and recorded professional learning opportunities pertaining to remote instruction are also FLEX-eligible:

We also want to remind faculty of the MiraCosta homegrown resources and recorded workshops supporting your shift to remote instruction: 

As issues arise, please reach out to the following online support resources:

  • 24-7 Canvas hotline for faculty: 1-833-345-2890
  • Canvas Instructor Guides – comprehensive step-by-step tutorials on all Canvas features
  • MiraCosta Canvas support home for faculty and MiraCosta Canvas tutorials -locally created guides on key Canvas features, how MiraCosta faculty are using Canvas, how Canvas works with SURF, and more
  • MiraCosta Online Instructional Technologist, Karen Turpin, kturpin@miracosta.edu | for questions specific to Canvas’s operation at MiraCosta
  • MiraCosta Faculty Director of Online Education, Jim Julius, jjulius@miracosta.edu | for questions about effective uses of Canvas and other online education technologies 
  • MiraCosta Joyful Teacher in Residence, Sean Davis, sdavis@miracosta.edu | for support in moving from on-ground to Canvas
  • MiraCosta Employee HelpDesk: 760-795-6850 for account and password issues

We hope things are going smoothly for you! If not, please use the resources above and/or contact us. 

In solidarity,

Sean and Jim

S.A.F.E. Topics Vol. 1, No. 7 April 1, 2020

Going Remote – Supporting Our Students

In the seventh episode of the S.A.F.E. Topics podcast, hosts curry and Sean continue the special series on “Going Remote” with a conversation on the support our students and faculty can expect once classes resume. We were joined by Lise Flocken (Transfer Center), Edward Pohlert (Tutoring & Academic Support Center), and Denise Stephenson (Writing Center) through Zoom.

What to listen for:

Writing Center

● Writing center website link: (http://www.miracosta.edu/studentservices/writingcenter/index.html)

● Live Online ConferZoom link (https://cccconfer.zoom.us/j/144052209)

● Still open! Just moved online.

● Using Zoom as the new support hub space.

● Using Zoom’s breakout rooms feature for one-on-one support.

● What the center does and does not do.

● The new hours explained.

Tutoring & Academic Support Center (TASC)

● TASC website link: (http://www.miracosta.edu/studentservices/tutoring/index.html)

● Integration with ConferZoom with a one-on-one link.

● Academic success coaches support and how-to guides.

● Continuously updating their front page of their website.

● Net Tutor, Star CA and MiraCosta College tutoring services explained.

● Easing the anxiety and fear of the new online format.

Transfer Center

● Transfer center website link: (http://www.miracosta.edu/studentservices/transfercenter/index.html)

● Student support hub on Canvas link: (https://miracosta.instructure.com/courses/16981)

● How Cal State University San Marcos has been accommodating during these times.

● University of California (UC) schools updates.

● Everything has slowed down.

● Taking care of yourself first.

You can connect with the S.A.F.E. Topics podcast on Instagram: @safetopics_podcast and share this podcast with this link.

The S.A.F.E. Topics Team:
curry mitchell – Faculty, Letters (Co-host)
Sean Davis – Faculty, Sociology (Co-host)
Kelly Barnett – Intern and Music Technology Student (Audio Editor)
James Garcia – SDICCCA Fellow and Associate Faculty, Sociology (Show Notes)

MiraCosta Zoom tips + do you need a headset/webcam?

Hello, MiraCosta faculty –

In the last week, a lot of us have learned a lot about Zoom. Rick Cassoni did a great Zoom intro workshop and curry mitchell followed that with a deeper look on connecting with students in Zoom. Based on those and a lot of additional experience, I’ve compiled a 2-page set of Zoom tips for teaching with Zoom. These tips also can help you lessen the likelihood or severity of Zoombombing, which has sadly entered our world.

Scott Conrad has asked me to let faculty know that AIS ordered a number of wired headsets and webcams for faculty who may need either or both of these for a full instructional setup at home. If you are interested, please submit a Help Desk Request via the Portal. If approved, these items will be available for pickup at either the Oceanside or San Elijo campus at a time that works for you.

Best wishes!

Jim Julius, Ed.D.
Faculty Director, Online Education

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