MiraCosta Online Ed Pre-Fall Email #2

Hi! This is the second in a series of emails about all things online leading up to MiraCosta’s fall 2020 semester. Check out email #1 if you missed it.

Tuesday news: 

  • Quick reminders about online teaching tools available at MiraCosta
  • Broken Links: Now, more than ever
  • CE Faculty can call on a superhero for support

MiraCosta’s Online Teaching Tools

Click the link immediately after each bullet for a detailed MiraCosta-specific overview of each item below. This is not intended as a comprehensive review of all technologies for online teaching supported by the college, but rather a quick look at the essentials. Please don’t hesitate to contact me if you have questions about these or other resources.

  • Canvas – of course is the #1 tool for most faculty. We’ll have a Canvas Basics workshop this Friday as well as four hours of open online Canvas support by expert staff and faculty (details coming tomorrow). Even for experienced Canvas users, our Canvas Start of the Semester Instructor Checklist is a super useful set of reminders as you set up your fall classes. (Unfortunately, as detailed below, some of the links on our Canvas support pages to Canvas guides may be broken. Check out the new home of Canvas’s official Instructor Guides – also an enormously helpful resource.)
  • Zoom (specifically, ConferZoom) – Suddenly, we’re all Zoom users, and many of our classes are now incorporating Zoom. Make sure you are using the professional-level Zoom account available through CCC’s ConferZoom! We’ll have a Zoom Basics flex workshop on Monday (details coming tomorrow).
  • Canvas Studio – This great tool enables faculty and students to create videos while inside Canvas. Faculty can create interactive discussion or quiz activities based on video.
  • PlayPosit – MiraCosta has been piloting this video interaction tool for several years; it’s now available to all faculty. Studio is a great place to start, but if you’re looking for more question types to add to your videos than Studio offers, PlayPosit is a good option. We’ll have a PlayPosit flex workshop this Friday (details coming tomorrow).
  • Turnitin – Many faculty use Turnitin to help students learn to properly cite sources and avoid plagiarism, as well as to assist with grading and peer review processes for written work.
  • Academic Integrity and Canvas Exams and Proctorio – Proctorio remains available at MiraCosta through December 2020, funded by the CCC system. If you are conducting high-stakes objective assessment online, check out these resource articles.
  • Creating Accessible Course Content – by regulation (and in terms of good practice) all online course materials should be compliant with accessibility laws. Our guide has tips for how to do this!
  • Productivity Software, Hardware, and other resources for working from home – this AIS website includes a number of links to helpful resources for being fully equipped when teaching from your home.

I Don’t Like That You’re Broken …

Broken links are a fact of life on the web, and developers of online courses need to be vigilant. Canvas has a helpful tool for checking all links in your course at one fell swoop … the Canvas Link Validator. This may be especially important for you to consider due to two recent developments:

  1. In case you hadn’t noticed, MiraCosta’s shiny new website debuted this summer. Links to MiraCosta website resources you may have included in a Canvas course likely aren’t working now! The A-Z index on the new site may be a helpful way of re-finding the correct links. There will be a Search function on the new site, but it depends on giving Google the time it needs to index the full site. If you get frustrated trying to find the right links, Kristen Huyck, MiraCosta’s stellar public information officer, has told me she would be happy to help any faculty members – please reach out to her: khuyck@miracosta.edu .
  2. Canvas last week updated the websites where their awesome instructor and student guides live. They’ve promised that links to the old guides will redirect to the new guides, but so far it doesn’t seem to be happening consistently. You might give this a few more days, but if you embed student Canvas guides in your courses to help students out (a great practice!) you’ll want to double-check this at some point before the semester starts.

Instructional Design Support for CE Faculty
If you teach a Career Education class, we have a grant-funded Instructional Design expert available to support you in your course design efforts. Her name is Liesl Madrona and the faculty that worked with her last year found her extremely helpful. If you’d like to hear more about this opportunity, please reply to me.

Until tomorrow …

Jim Julius, Ed.D.
Faculty Director, Online Education

MiraCosta Online Ed Pre-Fall Email #1

As our first-ever mostly-online fall semester approaches, I hope everyone is doing well! I have a lot of info and resources to share, and will be sending an email each day this week with a few updates.

Monday news:

  • Combining Canvas courses for those teaching multiple sections of a course
  • Professional Learning opportunity: @ONE’s Humanizing Challenge is Aug 11-13
  • Summer term classes in Canvas become read-only on Aug. 14

It’s Back! Merging Canvas Course Sections!

If you teach multiple sections of the same course, you may know that MiraCosta has not been allowing combination of multiple course sections into one Canvas shell due to FERPA concerns. Faculty, admin, and staff met several times over the last year to not only figure out how to address the FERPA issues, but also to put into place a new SURF dashboard that enables faculty to make this occur without any additional gatekeeping or case-by-case handling of this technically.

Given our mostly-online nature at present, this should enable faculty who are teaching multiple sections of one course to (if they desire) not have to put as much time into managing class content and activities (duplicating/updating the same things across multiple Canvas courses) and rather to focus more time on supporting individual students and enhancing the quality of their course. For faculty who do request a merged course in Canvas, there are some important guidelines you will need to follow to ensure that FERPA compliance is maintained. See our guide to learn more about merged course sections in Canvas, and if you’d like to request this, see the guide to the SURF dashboard for merging course sections.

Looking for Online Teaching Inspiration? @ONE’s Humanizing Challenge is Aug. 11-13

@ONE’s Humanizing Challenge “is designed to equip faculty with knowledge of culturally responsive pedagogy and a toolkit of online teaching practices that will support students who are experiencing trauma as a result of racial injustice, stereotyping, and other forms of marginalization.” If you’re looking for fresh ideas on truly connecting with your students online this fall, I encourage you to check out the Humanizing Challenge home page, and decide which sessions will be most useful to you. Sessions start tomorrow (Aug 11) and continue through Aug. 13.

We will be announcing local online teaching workshops for Flex week in the next couple days, but if you’re looking for something ASAP, please take advantage of this CCC professional learning opportunity.

Summer Canvas Classes Become Read-Only After Aug. 14

After Aug. 14, summer Canvas classes go into read-only mode for faculty and students. If you taught this summer and wish to restrict access to any of your course materials for your current students after that date, please review our Canvas end-of-term guide and take action prior to the 14th.

Jim Julius, Ed.D.
Faculty Director, Online Education

Student Support Guide Module from Canvas Commons

The MiraCosta College Student Support Guide Module is available from the Canvas Commons.

This module has relevant student resources and links that would be appropriate to go within the first week course content within a Canvas course.

Go to the Commons in Canvas and search “Student Support Guide” and you will be able to access it. 

Directions

Student Support Guide

Canvas User Profile Names

Faculty

The first and last name displayed in your Canvas profile is stored in the preferred name field within the Workday HR system. Once your preferred name is updated in the Workday HR system it will then update to Peoplesoft / SURF and update to Canvas during the next scheduled data transfer.

To update your first or last name for your Canvas profile:

  1. Log on to Workday
  2. Follow the directions in the handout: Workday – Manage your Preferred Name.

Any questions about Workday should be directed to the Workday Help Desk.  When a ticket is entered there, it is routed to the individual who can assist.

Human Resources can also be contact via email at :  HRCalendar@miracosta.edu. 

Note: If you update your preferred name in the Worday HR system for Canvas it will also update your instructor name on the SURF class schedule.

Please be advised that your permanent HR and payroll record will reflect your legal name unless you legally change your name and notify HR.

Students

The first and last name displayed in your Canvas profile is stored in the preferred name field within the Peoplesoft / SURF registration system. Once your preferred name is updated in Peoplesoft / SURF it will update in Canvas during the next scheduled SURF data transfer.

Please be advised that your permanent record will reflect your legal name unless you legally change your name through the courts and complete MiraCosta College Change of Information form.

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