Download Blackboard Gradebook and Course Archive

MiraCosta faculty and student access to Blackboard ends on June 30, 2018. For overall details and advice on the final transition to Canvas, please see Considerations in Leaving Blackboard and Moodle.

This page demonstrates how to download the Blackboard gradebook and an entire course in case they are needed after your access to Blackboard ends. You may also view similar directions for Moodle.

Download Blackboard Gradebook

It is advised that faculty export their course gradebooks on Blackboard so that they are  available to refer to if necessary for grade challenges. (See AP 4231 (Grade Changes) for details on circumstances you may want to consider.)

Here is a short tutorial on how to export your grades from Blackboard to an Excel spreadsheet.

To ensure student privacy, keep gradebook files in a secure location such as your H: (Home Drive). AIS can assist you with the location of the H: drive for secure, backed-up campus data storage.

Download Blackboard Course Archive

Faculty can download an entire course archive from Blackboard as a backup. This file can be provided to a MiraCosta Blackboard administrator to restore with student work if necessary (through June 30, 2019). MiraCosta AIS will also maintain course archives for Blackboard courses.

A faculty member can import the archive file to another Blackboard system (such as CourseSites) or Canvas; however, it will only contain course materials and content without student data. For more information on importing a Blackboard course to Canvas, please see the migration guide from Canvas. For written steps on downloading a Blackboard course archive, see Step A on Exporting/Importing Course Content within Blackboard.

If you are looking for courses from spring 2015 or earlier, please contact Karen Turpin at 760-795-6787 or for assistance.

Review the Student Total Column and Export your Grade Center to Excel

At the end of the semester it is important to ensure that your student grades are calculated correctly within the Blackboard Grade Center, and that you export a copy of the Grade Center for future reference. Watch the video and/or read the text instructions below to learn how.

The Total Column

Running Total – If you have set your Grade Center Total column to Calculate as a Running Total (you selected Yes to this option) you MUST either enter a 0 in each grade column row for assignments a student has not completed or change the Total column Running Total setting to No. Completion of this step will help you avoid situations with angered students who think they are doing better than they are.

Directions to Modify the Totals Column

  1. Enter your Blackboard course
  2. Scroll down to the Control Panel area on the left
  3. Click on Grade Center
  4. Click on Full Grade Center
  5. Click on the drop down arrow in the Total column to right of the heading Total
  6. Select Modify Column
  7. Scroll down to section #3 – Select Columns. Make sure you select No for Calculate as a Running Total
  8. Click Submit


  1. Enter a 0 in every cell where a student currently does not have a grade.

Backup/Export your Grade Center and store it in a secure location

It is important to maintain a copy of your grade center.  You may need to refer to it in the future to check a student’s grade and/or respond to a student’s grade appeal.

  1. Enter your Blackboard course
  2. Scroll down to the Control Panel area on the left
  3. Click on Grade Center
  4. Click on Full Grade Center
  5. Click Work Offline (on the right hand side)
  6. Leave all the defaults (Full Grade Center, Tab, Tab) – Click Submit
  7. Click the Download button
  8. Save the resulting file to your computer, and ensure that it is secure.
  • Full time faculty  I suggest using your H: drive (aka home folder/private on campus only network storage).
  • Associate Faculty  store this file in a secure password protected location.

Showing a letter grade in the Blackboard Grade Center when a student’s overall score is more than 100%

When students earn more than 100% in a course, due to extra credit, the Blackboard grade center will show a score rather than a letter grade in the total column if primary display letter is selected by the instructor.

This can be fixed so that these high scoring students will see the A+ they deserve.

First go to the Grade Center in Blackboard:

Control Panel > Grade Center > Full Grade Center

Then click Manage
Select Grading Schemas

The grading schema Letter will be listed here.

  1.  Click the down arrow to the right of Letter
  2.  Select Edit.

grading schema

Update the top row from 100 to 150 or more.

grading schema 2

Click the Submit button.

Now students earning more than 100% in the class will see the A+ letter grade.