Canvas End of Semester / Term

The following will help instructors understand how the end of semester is handled in Canvas, and how to update related Canvas course settings if necessary.

Closing your Course

There is nothing you need to do to close your Canvas course; the term end date will conclude your course for the semester automatically and move your course to the ‘Past Enrollments’ list. By default you and your students will continue to have read-only access to the course.

For both instructors and students, concluded courses will be found under Courses > View All Courses > Past Enrollments.

Canvas Term End Dates

SemesterDateTime
Spring 2017June 1 12 am
Summer 2017August 11 12 am
Fall 2017Dec 3112 am

End of Term Access for Instructors

Instructors can perform the following actions within a concluded course

  • Download Grades to a CSV (Excel) File
  • Copy a course
  • Export a course
  • Access the course using visible navigation links (those links that were hidden from students will be hidden in concluded courses)

Instructors cannot perform the following actions within a concluded courses (and should be done prior to the end of the course)

  • Edit course content
  • Edit Grades
  • View/download Analytics
  • View/download Item Analysis within Quizzes
  • Send a message to the class within Canvas

End of Term Access for Students

Students can perform the following actions by default within a concluded course.

  • View Grades
  • View content
  • View Discussions and Assignments
  • Send a message to the instructor

Students cannot perform the following actions within a concluded course.

  • View Quiz Questions and Answers
  • Submit discussions, assignments, quizzes, and other course activities

Incomplete Grades

If you have assigned a student an incomplete ‘I‘ grade for the semester contact Karen Turpin at kturpin@miracosta.edu or 760-795-6787 as soon as the paperwork is complete with Admissions and Records. A new section will be created manually for that student within the original course.  This new section will allow the student access to your course for the time allowable by the Office of Admissions and Records.

Teaching a short semester course and/or need to close your course prior to the official term end date?

You can manually end your course by updating the course end date.

To change the Course Start and/or End Date

  1. Click on Settings in the Canvas course menu
  2. Change the Course Start and End Dates to reflect when you want students to have full access to the course.
  3. Select the checkbox for ‘Users can only participate in this course between these dates.’
  4. Click the Update Course Details button.

In the example below, students will not be able to access the course, even if it is published, until Jan 16 at 12 am. The students will no longer be able to participate in the course after May 30  at 5 pm and the course will be visible to students in the ‘Past Enrollments’ list by clicking on Courses, then All Courses.

Start / End Term Canvas Dates

  • Note: If you select a course end date prior to the official end of term date, but do not check the box ‘Users can only participate in this course between these date,’ students will still be able to actively participate in the course until the official Canvas end of term.

Restricting Students from Viewing a Completed Course

As described above, students have read-only access to course content in Canvas long after the current term is over. If an instructor wishes to limit this access, follow one of the methods below.

Method 1: Hide Navigation Menu Links

If an instructor would like to limit access to course content, one method is to hide the Navigation menu links. It is important to note that if the Navigation menu links are hidden, the instructor will also be unable to access them after the course concludes (end of term). This may be appropriate if you would like to leave Grades available to students, yet close off course content and/or modules. The instructor will be able to copy the course into another course to gain access to the menu items that are hidden.

How to Hide Menu Navigation links

  1. Select Settings within a course
  2. Select Navigation in the tabs at the top.
  3. Drag and drop the menu items from the top (viewable) area to the bottom (hidden) area or click the gear icon to the right of the menu item and select disable.
  4. Click the Save button.

Method 2: Restrict students from viewing course after end date

If an instructor would prefer the entire course and its course materials not be visible to students after the course end date:

  1. Click on Settings in the Canvas course menu
  2. Select the checkbox for ‘Restrict students from viewing course after end date’Restrict past end date
  3. Click the Update Course Details button.

This option will completely remove the course from the student’s view in Past Enrollments. Students will not see the course and/or have access to any of the course materials and/or the grades for the course. Instructors will continue to be able to access the course in Past Enrollments.

Copying into Canvas from Blackboard or Canvas

MiraCosta College is transitioning from Blackboard to Canvas. Starting in summer 2018, Canvas will be the sole supported course management system for MiraCosta classes.

Canvas to Canvas

If you are teaching with Canvas, and/or you have created content within a Canvas course you can copy the entire course or parts of the course into one Canvas course from another.

Blackboard to Canvas

When moving your course from Blackboard to Canvas, it is recommended to only export parts, not all, of your Blackboard course.

These documents will help explain the process.

Content from Blackboard that is most likely to import well into Canvas

  • Announcements
  • Assignments
  • Discussion Boards – Only discussion prompts will transfer over.
  • Tests, Surveys and Pools – These will transfer and be located in the Quizzes section of Canvas. Only multiple choice, fill in the blanks, essay, matching, numerical and formal will transfer. If not supported by Canvas, the question becomes a text only question.

For most other content and activities, it’s best to re-create/re-upload within Canvas. If you try to import entire courses or content areas into Canvas from Blackboard the work to re-organize and clean up the results generally exceeds the work to rebuild. Keep in mind that you can copy-paste text from Blackboard into Canvas – you don’t need to literally retype everything. It’s recommended that you use the “Paste and Match Style” command in your browser’s Edit menu, or first paste into an intermediate program where you can convert to unstyled text, to ensure that you don’t paste in unwanted code.

We have training classes and videos with ideas for Canvas. Check out the Canvas Information & Resources page.

Canvas User Profile Names

The first and last name displayed in your Canvas profile is stored in the preferred name field within the Peoplesoft / SURF registration system. Once your preferred name is updated in Peoplesoft / SURF it will update in Canvas during the next scheduled SURF integration.

To update your first or last name within your Canvas profile:

Faculty

Contact the Human Resource Office to update your preferred name in Peoplsoft/SURF.

Email: hr_dept@miracosta.edu
with a cc to: ragarcia@miracosta.edu

Specify that you want to update your preferred name in Peoplesoft/SURF for Canvas.

Note: If you update your preferred name in Peoplesoft/SURF for Canvas it will also update your instructor name on the SURF class schedule.

Please be advised that your permanent HR and payroll record will reflect your legal name unless you legally change your name and notify HR.

Students

This form is for students who wish to use a preferred name instead of their legal name for interactions with the College. This form should be filled out and submitted to the Admissions and Records Office.

Please be advised that your permanent record will reflect your legal name unless you legally change your name through the courts and complete MiraCosta College Change of Information form.

Add a TA or other MCC Employee to Blackboard

As an instructor you can add a TA or other MiraCosta College Employee to your Blackboard course.

DO NOT add students that will be enrolled in your course on SURF.  Students are automatically enrolled within your Blackboard course several times a day.

 Add a TA or other MCC Employee to Blackboard

  1. Enter your Blackboard course
  2. Under Control Panel select Course Tools
  3. Select Manage Users
  4. Select Add Users by Role
  5. In the Username box enter the SURF ID of the user.
  6. For Course Role select the appropriate Course Role for the User.
  7. Click the Submit button.

Course Roles Explained

Teaching Assistant

The teaching assistant (or TA) role is that of a co-teacher. Teaching assistants are able to administer all areas of a course. Teaching assistants have access to most all tools and features in the Control Panel. Even if the course is unavailable to students, teaching assistants still have access to the course.

Student

Student is the default course role. Students have no access to the Control Panel. If the course is set to unavailable, they will not be able to see the course.  This role is appropriate for tutors that you add to your course that will be assisting students or course evaluators that you would not like to have access to the Control Panel.

Course Builder

The course builder role has access to most areas of the Control Panel to build course content. This role is appropriate for a user to manage the course without having access to student grades. A course builder can still access the course if the course is unavailable to students.

Grader

A grader assists the instructor in the creation, management, delivery, and grading of items, such as tests and discussion board posts. A grader also assists the instructor with managing the Grade Center. A grader cannot access a course if it is unavailable to students. Graders can also not make changes to course content.

 

Canvas Scheduler to Manage Appointments

The Canvas Calendar allows students to schedule appointments within defined time periods. Scenarios can range from individual students choosing a time to meet in your office, all the way to sign-up sheets for who wants to attend a field trip event.

The Scheduler is a tool within the Calendar which allows the instructor to set up days and times when students can make reservations. For the official description check out “What is the Scheduler?” The Scheduler is an optional tool that we do have available here at MiraCosta College.

You may be wondering “How do I create an appointment group in the Scheduler?” That documentation covers several different use scenarios, so I’d like to suggest two specifics:

  1. Set up office hour time windows, and allow students to reserve one or more half-hour appointment times.
  2. Set up a scheduled event, and allow up to twenty students to reserve seats at that event.

For the first scenario, you’d want to set up your appointment group with wide time periods, such as from 10 am until 4 pm on Friday. Then you’d want to tell the appointment group to apply to any number of your courses, so that all your students will be able to reserve into the same appointment group. (This will ensure no dual bookings!) Finally you would tell the appointment group to divide into equal slots of 30 minutes. You’d probably want to limit students to attend a single session, else you could end up with a student reserving multiple time slots in a row.

For the second scenario, you’d set up your appointment group for the times of the event, such as from noon to 2 pm on Saturday. If this event is at an odd location be sure to specify that in the Location field. If this event can only support twenty students, set the Limit each time slot to 20 users.

In each of these scenarios, once you have the appointment group set up, students would follow the same procedure to reserve time. They can go into the Calendar in Canvas, and click the Scheduler button, then click on the appointment group, and finally click on the time slot they want to attend. This process is also detailed in “How do I sign up for an appointment using the Scheduler?

And if you want to message students about signing up using the scheduler, you can go into your appointment group, copy the address from the address bar of your browser, and send that link to your students. If they click the link, they’ll be prompted to log in to Canvas, and then should be taken directly to the appointment group. But of course they can always navigate to the Calendar and click the Scheduler button too.

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