LabArchives

LabArchives

LabArchives is an electronic lab notebook that can help instructors and learners better manage, share, and publish research notes, data, protocols, and related documents.

MiraCosta College’s  institutional license gives all  MiraCosta College students, staff, and faculty free access to LabArchives. Log on with your MCC login and password to access LabArchives. Faculty can also integrate Lab Archives with Canvas.

Getting Started

Launch MiraCosta LabArchives

Features of LabArchives

  • Share and collaborate on notebooks by multiple parties.
  • Store multiple file types, including images, GraphPad Prism, FlowJo, PDFs, and Office documents
  • Create templates, forms, and custom applications for routine laboratory tasks.
  • Instructors can provide feedback on students’ notebooks.
  • Storage of every version of every file, recording the date, time, and username.

Faculty LabArchives Help and FAQs

Need Help?

LabArchives Information for your Students

The MiraCosta College Student Helpdesk can assist your students with Canvas and LabArchives.

How to Copy Individual Items to another Canvas Course or Share them with another Instructor

Canvas’s Direct Share feature allows instructors to share individual course items to their other Canvas courses, and easily share individual course items with other instructors in Canvas. To use this tool you will need to have a course role of Teacher, TA, or Designer in your Canvas course.

Please keep in mind that Direct Share is only for sharing individual items. If you wish to copy an entire course’s content over to a new Canvas course site, it is best to use Canvas’s course import tool to complete the course copy process.

Copying items to other Canvas courses

Follow these step-by-step directions:

Sending items to other Canvas instructors

Follow these step-by-step directions:

You can manage items that have been shared with you from within your Canvas account.

Class Climate in Canvas

If you are being evaluated during the Fall 2021 semester you will need to have the Class Climate Surveys course menu item available in Canvas. This course menu option was available by default in your blank Canvas course shell, however if you modified your course navigation menu you may have hidden it. You must enable it so that students can access your course evaluation survey.

Class Climate Surveys in a Blank Canvas Course Shell

This is the default location of the Class Climate Surveys course navigation menu item in Canvas. If you have not made any changes to your course navigation menu this is where you and your students will find the course evaluation surveys.

Enabling the Class Climate Surveys Course Navigation Menu Item

If you edited your Canvas course navigation menu, you will need to add the Class Climate Surveys navigation menu item back to your Canvas course. This is necessary so that you and your students will be able to access your course evaluation in Canvas.

  1. Click on Settings. You will find this as the last option on your course navigation menu.
  2. Click the Navigation tab.
  3. Find the Class Climate Surveys option in the bottom list of hidden navigation items.
  4. Drag Class Climate Surveys from the bottom list to the top list of available items.
  5. Click the Save button

Class Climate Surveys are now accessible in your course from the main course navigation menu.

Student Directions

These directions are for SURF enrolled students within your course.

  1. Click Class Climate Surveys in the course navigation menu
  2. Click the green arrow to enter the survey on the Class Climate page

*Note: The Class Climate Surveys menu item will NOT work within your Canvas Sample Student or the Instructor’s Student View in Canvas as those accounts are not SURF enrolled users within your course. Class Climate Surveys will only display to the instructor in your Canvas Instructor view.

Canvas End of Semester / Term

The following will help instructors understand how the end of semester is handled in Canvas, and how to update related Canvas course settings if necessary. By default, students who complete a class continue to have read-only access to the concluded class’s course materials, discussions, and grades. If you wish to restrict concluded class access, you must change the class settings before the end of the term, or get a Canvas administrator to help you after the end of the term.

Everything below applies to typical term-based Canvas classes. Canvas sandbox classes and Canvas shells used for organizations, departments, groups, etc. are not tied to any particular terms and thus remain available indefinitely.

Closing your Course

There is nothing you have to do to close your Canvas course; at the term end date (see below), your course will be set to Concluded status and moved onto the Past Enrollments course list for you and your students. By default you and your students will continue to have read-only access to the course.

Canvas Term End Dates

SemesterDateTime
Fall 2021Dec 3112 am
Spring 2022June 712 am
Summer 2022August 1512 am

Concluded Course Access

For both instructors and students, concluded courses can be found by clicking Courses in the main Canvas menu, then the All Courses link. Concluded courses are listed there under Past Enrollments. Concluded courses may not be moved back onto the Dashboard – they must be accessed in this way.

Instructors can perform the following actions with a concluded course

Instructors cannot perform the following actions within a concluded course (do these before the end of the term!)

  • Edit course content
  • Edit Grades
  • View/download Analytics
  • View/download Item Analysis within Quizzes
  • Send a message to the class within Canvas
  • Change class access settings
  • Change class navigation

Students can perform the following actions by default within a concluded course

  • View Grades
  • View course content
  • View Discussions and Assignments
  • Send a message to the instructor

Students cannot perform the following actions within a concluded course

  • View Quiz questions and answers
  • Submit discussions, assignments, quizzes, and other course activities

Restricting Students from Viewing Some or All of a Completed Course

As described above, by default in Canvas, students have ongoing read-only access to course content in Canvas after the term ends. This can be a great feature, allowing students to review key learning resources from previous semesters. If, however, you wish to limit this access, follow one of the methods below before the end of the term. (If you need to make these changes to a course that is already concluded, contact Karen Turpin for assistance at kturpin@miracosta.edu or 760-795-6787.)

Method 1: Hide Course Navigation menu links

If an instructor would like to limit access to major areas of course content, one method is to hide Navigation menu links. Note that if Navigation menu links are hidden, the instructor will also be unable to access them after the course concludes. This may be appropriate if you would like to leave Grades available to students, yet close off certain course content. The instructor may copy the course into another course to regain access to hidden menu items.

How to hide Course Navigation menu links

  1. Click Settings in the Canvas course menu
  2. Click Navigation in the tabs at the top.
  3. Drag and drop the menu items from the top (viewable) area to the bottom (hidden) area or click the gear icon to the right of the menu item and select disable.
  4. Click the Save button.

Method 2: Hide select course content

For more fine-grained control, certain course content such as files, pages, modules, or module items (but not assignments or discussions where students have participated) may be unpublished. As with hidden Navigation menu links, unpublished items are also inaccessible to the instructor after the course concludes.

If you wish to hide course items where students have participated, such as discussions or assignments, you cannot unpublish those. But there is a trick: simply set the availability date to sometime far in the future.

These options may be useful if you want students to be able to access most course content, but have select content that you prefer not to be accessed/shared in the future. The instructor may copy the course into a current course to be able to revisit/reuse hidden content.

Method 3: Restrict students from accessing entire course after term end date

The term end date is the final date in the current semester as listed in the table above. If an instructor would prefer the entire course and its course materials not be visible to students after the term end date:

  1. Click Settings in the Canvas course menu.
  2. For Participation: Select Term (this should be selected by default)

3. Select the checkbox for ‘Restrict students from viewing course after term end date‘.

5. Click the Update Course Details button at the bottom of the settings page.

This option will completely remove the course from the student’s view in Past Enrollments after the end term date passes. Students will not see the course and will have no access to course materials or grades. Instructors will continue to be able to access the course in Past Enrollments.

Resolving Incompletes

If you have assigned a student an incomplete ‘I‘ grade for the semester contact Karen Turpin at kturpin@miracosta.edu or as soon as the paperwork is complete with Admissions and Records. Karen will create a new Canvas course section based on the original course.  This new section will allow the student access to the course with the ability to submit work, and will give you access to grade the student’s work, for the time allowable by the Office of Admissions and Records.

Working with Concluded Courses to Build New Courses

As noted above, you may always export a concluded course for import back into Canvas (Text instructions), or use a concluded course as the source for copying into a new course (Text instructions | Video tutorial). If you wish to update the content of a concluded course for use in the future, but you do not have a current term course in which to do that, you may wish to request a Sandbox course to copy into and work with, since you cannot edit a concluded course directly.

Teaching a short course and/or need to close your course prior to the official term end date?

You can manually end your course by updating the course end date.

To change the Course Start and/or End Date

  1. Click Settings in the Canvas course menu.

2. For Participation: Select Course

3. Change the Course Start and End Dates to reflect when you want students to have full access to the course.

4. Select the checkbox for ‘Restrict students from viewing course before course start date’ and/or select the checkbox for ‘Restrict students from viewing course after the course end date’.

In the example below, students will not be able to access the course, even if it is published, until Jan 16 at 12 pm. The students will no longer be able to participate in the course after May 30  at 12 pm and the course will not be visible to students in the ‘Past Enrollments’ list by clicking on Courses, then All Courses.

5. Click the Update Course Details button.

  • Note: If you select a course end date prior to the official end of term date, but do not check the box ‘Restrict students from viewing course after the course end date‘, students will still be able to actively participate in the course until the official Canvas end of term (as shown in the table above).

Zoom: Getting Started, Getting Help, and Using Zoom with Canvas

Zoom Logo

Zoom provides a reliable, easy-to-use, mobile-friendly tool for live, recordable online presentations, meetings, and discussions with audio, video, chat, screen sharing, polling, and more. It can be used within Canvas or independently.

Zoom Pro is available to all MiraCosta faculty and staff at no charge. Students don’t use the Zoom Pro account but can use free Zoom basic accounts. Nobody at MiraCosta should be paying anything to use Zoom!

The version of Zoom that MiraCostans use changed after the fall 2020 semester; MiraCosta Zoom is now accessed at miracosta-edu.zoom.us rather than conferzoom.org or cccconfer.zoom.us. Faculty need to sign in to Zoom with their MiraCosta College login and password to obtain unlimited pro (“licensed”) access to all features of Zoom, including:

  • Unlimited meeting lengths and very large numbers of attendees
  • Recordings “in the cloud” so that you do not need to manage large files of your recorded meetings
  • Auto-transcription of your cloud-based Zoom recordings

This page includes basic technical how-to information and resources on using Zoom in general, and Zoom use in tandem with Canvas. Please see our separate Teaching with Zoom at MiraCosta College page for more detailed tips about teaching securely, effectively, and accessibly with Zoom.

Log On to Zoom at MiraCosta College

  1. To access your Zoom account via the web go to: https://miracosta-edu.zoom.us
    Sign in with your MiraCosta College employee account and two-factor authentication (2FA).
  2. To sign into Zoom app(s) on desktop and mobile:
    1. Open the installed Zoom app. (Download the latest Zoom apps from http://zoom.us/download )
    2. Select the ‘Sign in with SSO’ button or option at the app login screen
    3. Enter our ‘Company Domain’: miracosta-edu
    4. You will be directed to our MiraCosta login portal where you will enter your MiraCosta credentials.

MiraCosta Zoom Help and FAQS

  • Zoom help for MiraCosta staff and faculty is through the Employee Helpdesk:
  • Zoom help for MiraCosta students is through the Student Help Desk
  • General MiraCosta Zoom account help and FAQs (You will need your MiraCosta credentials to access this).
  • How do I get a Zoom account? If you had a pro Zoom account through ConferZoom prior to 2021, it should have been automatically migrated to the MiraCosta Zoom, and there’s nothing you need to do. If you did not previously have a Pro Zoom account, and need to create a MiraCosta Zoom account, sign in to the MiraCosta HelpDesk in the Portal and select the NEW Zoom Account Request option.
  • What if I’m having trouble with my Zoom account? Sign in to the MiraCosta HelpDesk in the Portal and click the User Accounts button to request help.
  • What happened to my Zoom recordings made before 2021? They are still in your Zoom account! The old links to Zoom recordings will still work, but a message will briefly appear when people click an old link. If you update an old recording link with the new MiraCosta Zoom URL (replace cccconfer.zoom.us with miracosta-edu.zoom.us in the link) it will work seamlessly.
  • What happened to my recurring Zoom meetings I set up before 2021? Similar to your recordings, old links to recurring Zoom meetings will still work, but a message will appear when people click an old link. If you go to your Zoom account, you’ll see that your meetings have been migrated in, and you can get a new invitation. You can also simply update a meeting link created before 2021 with the new MiraCosta Zoom URL (replace cccconfer.zoom.us with miracosta-edu.zoom.us in the link).
  • What happened to Reports from Zoom meetings held before 2021? They are gone, sorry.
  • How much storage do I have for Zoom recordings? As of spring 2021, there is not a limit; however, this may change in the future if we do not manage our recordings well. Please delete recordings that you do not need.

Zoom Documentation

The following Zoom trainings, documentation, and resources can help you stay informed:

Using Zoom with Canvas

You can schedule and run video meetings directly within Canvas, using the new Zoom integration (this is MUCH improved over what what we had prior to 2021). To get started and learn more about the Zoom/Canvas integration, see directions below; for more details you may be interested in:

You may also share Zoom links and recordings inside of Canvas without using the integration.

Canvas Integration with Zoom

  1. Enter your Canvas course
  2. Click Settings on the course menu
  3. Click the Navigation tab
Zoom Canvas LTI Step 2 and 3
  1. Click the 3 dots to the right of Zoom and select Enable.
  2. Click the Save button
  1. Click the Zoom course menu item which will appear in your course menu.
Zoom Canvas LTI Step 6

Now you can schedule and access Zoom meetings from inside of Canvas.

Viewing All My Zoom Meetings in Canvas

When you first enter Zoom on Canvas you will see only the Zoom meetings associated with the Canvas course you entered from. To see and access all Zoom meetings within your account, click the link ‘All My Zoom Meetings‘.

All My Zoom Meetings link in Canvas
1 2 3 10