Download Blackboard Gradebook and Course Archive

MiraCosta faculty and student access to Blackboard ends on June 30, 2018. For overall details and advice on the final transition to Canvas, please see Considerations in Leaving Blackboard and Moodle.

This page demonstrates how to download the Blackboard gradebook and an entire course in case they are needed after your access to Blackboard ends. You may also view similar directions for Moodle.

Download Blackboard Gradebook

It is advised that faculty export their course gradebooks on Blackboard so that they are  available to refer to if necessary for grade challenges. (See AP 4231 (Grade Changes) for details on circumstances you may want to consider.)

Here is a short tutorial on how to export your grades from Blackboard to an Excel spreadsheet.

To ensure student privacy, keep gradebook files in a secure location such as your H: (Home Drive). AIS can assist you with the location of the H: drive for secure, backed-up campus data storage.

Download Blackboard Course Archive

Faculty can download an entire course archive from Blackboard as a backup. This file can be provided to a MiraCosta Blackboard administrator to restore with student work if necessary (through June 30, 2019). MiraCosta AIS will also maintain course archives for Blackboard courses.

A faculty member can import the archive file to another Blackboard system (such as CourseSites) or Canvas; however, it will only contain course materials and content without student data. For more information on importing a Blackboard course to Canvas, please see the migration guide from Canvas. For written steps on downloading a Blackboard course archive, see Step A on Exporting/Importing Course Content within Blackboard.

If you are looking for courses from spring 2015 or earlier, please contact Karen Turpin at 760-795-6787 or kturpin@miracosta.edu for assistance.

Download Moodle Gradebook and Backup a Moodle Course

MiraCosta faculty and student access to Moodle ends on June 30, 2018. For overall details and advice on the final transition to Canvas, please see Considerations in Leaving Blackboard and Moodle.

This page demonstrates how to download the Moodle gradebook and an entire course in case they are needed after your access to Moodle ends. You may also view similar directions for Blackboard.

Download Moodle Gradebook

It is advised that faculty export their course gradebooks on Moodle so that they are available to refer to if necessary for grade challenges. (See AP 4231 (Grade Changes) for details on circumstances you may want to consider.)

Here is a short tutorial on how to export your grades from Moodle to an Excel spreadsheet.

To ensure student privacy, keep gradebook files in a secure location such as your H: (Home Drive). AIS can assist you with the location of the H: drive for secure, backed-up campus data storage.

Individual assignments can be downloaded if you want to keep student work. Contact Moodle Support for assistance with downloading individual assignments. Specific directions will be based on the tool you used.

Moodle Support #  1-844-336-1439

Download Moodle Course Archive

Faculty can download an entire course from Moodle as a backup with user data. A faculty member can import the archive file to another Moodle system or Canvas; however, it will only contain course materials and content without student data. For more information on importing a Moodle course to Canvas, please see the migration guide from Canvas.

MiraCosta Online Ed is archiving all Moodle courses and storing them on AIS secure servers. We will work with the faculty case by case if the archive needs to be restored in the future for legal purposes.

UDOIT – Universal Design Online Inspection Tool

UDOIT UNIVERSAL DESIGN ONLINE CONTENT INSPECTION TOOL

What is UDOIT?

The Universal Design Online Content Inspection Tool, or UDOIT (pronounced, “You Do It”) enables faculty to identify accessibility issues in Canvas courses at MiraCosta College. It will scan a course, generate a report, and provide resources on how to address common accessibility issues. It was created by the Center for Distributed Learning (CDL) at the University of Central Florida (CDL)

What does it do?

UDOIT will identify “errors” and provide “suggestions” in the following areas of your course:

Announcements
Assignments
Discussions
Files (i.e., .html files)
Pages
Syllabus
Module URLs

It will check for the appropriate use of the following:

Use of headings in page structure
Alternative text for images
Table headers
Color contrast
Video captions

Please note: some items cannot be examined by UDOIT. These include external documents and some videos/audio files for captioning/transcripts.

Enable UDOIT within your Canvas Course and Run an Accessibility Report

More Information about Accessibility

Canvas End of Semester / Term

The following will help instructors understand how the end of semester is handled in Canvas, and how to update related Canvas course settings if necessary.

Closing your Course

There is nothing you need to do to close your Canvas course; the term end date will conclude your course for the semester automatically and move your course to the ‘Past Enrollments’ list. By default you and your students will continue to have read-only access to the course.

For both instructors and students, concluded courses will be found under Courses > View All Courses > Past Enrollments.

Canvas Term End Dates

SemesterDateTime
Fall 2017Dec 3112 am
Spring 2018June 212 am
Summer 2018August 11 12 am

End of Term Access for Instructors

Instructors can perform the following actions within a concluded course

  • Download Grades to a CSV (Excel) File
  • Copy a course
  • Export a course
  • Access the course using visible navigation links (those links that were hidden from students will be hidden in concluded courses)

Instructors cannot perform the following actions within a concluded courses (and should be done prior to the end of the course)

  • Edit course content
  • Edit Grades
  • View/download Analytics
  • View/download Item Analysis within Quizzes
  • Send a message to the class within Canvas

End of Term Access for Students

Students can perform the following actions by default within a concluded course.

  • View Grades
  • View content
  • View Discussions and Assignments
  • Send a message to the instructor

Students cannot perform the following actions within a concluded course.

  • View Quiz Questions and Answers
  • Submit discussions, assignments, quizzes, and other course activities

Incomplete Grades

If you have assigned a student an incomplete ‘I‘ grade for the semester contact Karen Turpin at kturpin@miracosta.edu or 760-795-6787 as soon as the paperwork is complete with Admissions and Records. A new section will be created manually for that student within the original course.  This new section will allow the student access to your course for the time allowable by the Office of Admissions and Records.

Teaching a short semester course and/or need to close your course prior to the official term end date?

You can manually end your course by updating the course end date.

To change the Course Start and/or End Date

  1. Click on Settings in the Canvas course menu
  2. Change the Course Start and End Dates to reflect when you want students to have full access to the course.
  3. Select the checkbox for ‘Users can only participate in this course between these dates.’
  4. Click the Update Course Details button.

In the example below, students will not be able to access the course, even if it is published, until Jan 16 at 12 am. The students will no longer be able to participate in the course after May 30  at 5 pm and the course will be visible to students in the ‘Past Enrollments’ list by clicking on Courses, then All Courses.

Start / End Term Canvas Dates

  • Note: If you select a course end date prior to the official end of term date, but do not check the box ‘Users can only participate in this course between these date,’ students will still be able to actively participate in the course until the official Canvas end of term.

Restricting Students from Viewing a Completed Course

As described above, students have read-only access to course content in Canvas long after the current term is over. If an instructor wishes to limit this access, follow one of the methods below.

Method 1: Hide Navigation Menu Links

If an instructor would like to limit access to course content, one method is to hide the Navigation menu links. It is important to note that if the Navigation menu links are hidden, the instructor will also be unable to access them after the course concludes (end of term). This may be appropriate if you would like to leave Grades available to students, yet close off course content and/or modules. The instructor will be able to copy the course into another course to gain access to the menu items that are hidden.

How to Hide Menu Navigation links

  1. Select Settings within a course
  2. Select Navigation in the tabs at the top.
  3. Drag and drop the menu items from the top (viewable) area to the bottom (hidden) area or click the gear icon to the right of the menu item and select disable.
  4. Click the Save button.

Method 2: Restrict students from viewing course after end date

If an instructor would prefer the entire course and its course materials not be visible to students after the course end date:

  1. Click on Settings in the Canvas course menu
  2. Select the checkbox for ‘Restrict students from viewing course after end date’Restrict past end date
  3. Click the Update Course Details button.

This option will completely remove the course from the student’s view in Past Enrollments. Students will not see the course and/or have access to any of the course materials and/or the grades for the course. Instructors will continue to be able to access the course in Past Enrollments.

Canvas Student View vs MCC’s Sample Student Account

This site explains the difference between the Canvas student view tool and MiraCosta College’s sample student account.

Canvas Student ViewStudent View

You can view a course the same way that your students view your course without logging out of your instructor account. Enabling Student View creates a ‘Test Student’ in your course. You can activate Student View in your Course Settings.

View Canvas Student View Guide

To see the student’s perspective on Canvas, use Student View to view the course, post and reply to discussions, submit assignments, view grades, view people, view pages, view the syllabus, view quizzes, view the calendar, and view the scheduler.

What Does Not Work in Canvas Student View

Attendance, conferences, conversations, collaborations, differentiated assignments, groups, LTI tools, peer reviews, and profiles do not work for the Test Student. Also, you will see only what you, as the instructor, allow your students to see.

Sample Student Account

At MiraCosta College all faculty have a separate sample student user added to their Canvas course. This is a separate account from your primary MCC faculty login account. The sample student account needs to be reset two times a year at the same time your employee password is reset.

With the sample student account all course content and tools that you have enabled for your students will work. This includes taking attendance, conferences, conversations, collaborations, differentiated assignments, groups, LTI tools, Turnitin assignments, and peer reviews.

Reminder: You must publish your course and you must publish the course content or tool within Canvas before you can access it with your sample student account. Your sample student account has the same course permissions as your enrolled SURF students.

Sample Credentials

Add -student to the end of your MCC faculty login account. This will be your sample student account.

Example Log On:   kturpin-student
Password: Contact the Employee Helpdesk at (760) 795-6850 for a password for first time users.

Substitute kturpin for your MCC faculty login and add -student

Password Reset

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